{"id":8975,"date":"2022-09-20T05:21:20","date_gmt":"2022-09-20T11:21:20","guid":{"rendered":"https:\/\/limblecmms.com\/?p=8975"},"modified":"2025-05-30T13:04:46","modified_gmt":"2025-05-30T19:04:46","slug":"fracas","status":"publish","type":"post","link":"https:\/\/limblecmms.com\/blog\/fracas\/","title":{"rendered":"What is FRACAS? Failure Reporting, Analysis, and Corrective Action System"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text]<span style=\"font-weight: 400;\">As we become more reliant on hardware and software, high reliability is becoming a necessity for an increasing number of systems. Over the years, various methodologies have been developed in an effort to improve <a href=\"https:\/\/limblecmms.com\/blog\/maintenance-and-reliability\/\" target=\"_blank\" rel=\"noopener\">reliability and maintenance<\/a> processes.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We will explain one of those today.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Join us as we discuss what hides behind the FRACAS acronym, what the process looks like, and how to successfully implement it into your organization.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What is FRACAS?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A <\/span><b>failure reporting, analysis, and corrective action system (FRACAS)<\/b><span style=\"font-weight: 400;\"> is a framework that provides a disciplined and iterative method for solving reliability and maintenance issues throughout the life cycle of a system. It is an important part of many reliability programs.<\/span><\/p>\n<p><span id=\"the-purpose-and-applicability-of-FRACAS\"><\/span><a href=\"https:\/\/limblecmms.com\/wp-content\/uploads\/What-is-FRACAS-1.webp\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-8990 size-full\" style=\"border: black; border-width: 2px; border-style: solid;\" src=\"https:\/\/limblecmms.com\/wp-content\/uploads\/What-is-FRACAS-1.webp\" alt=\"What is FRACAS\" width=\"2084\" height=\"860\" \/><\/a><\/p>\n<p><span style=\"font-weight: 400;\">The US defense department developed the FRACAS process back in the 1970s, publishing MIL-STD-2155 in the mid-1980s, and finally <\/span><a href=\"http:\/\/everyspec.com\/MIL-HDBK\/MIL-HDBK-2000-2999\/MIL-HDBK-2155_21714\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">MIL-HDBK-2155<\/span><\/a><span style=\"font-weight: 400;\"> in the mid-1990s, with the title, Failure Reporting and Corrective Action Taken.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Despite its military roots, FRACAS can be applied in any industry.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What is the purpose and applicability of FRACAS?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The FRACAS process is a business-wide methodology. It usually uses <\/span><a href=\"https:\/\/limblecmms.com\/cmms\/cmms-software\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">CMMS software<\/span><\/a><span style=\"font-weight: 400;\"> to capture a failure event in a standardized format, allowing engineering and maintenance personnel to classify and analyze it, develop actions to prevent its reoccurrence, and monitor whether the action has been successful.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At first sight, it can be challenging to tell the difference between FRACAS and <\/span><a href=\"https:\/\/limblecmms.com\/blog\/fmea-and-fmeca\/#what-is-FMECA\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">FMECA<\/span><\/a><span style=\"font-weight: 400;\">. Reliability engineers will tell you that FMECA is considerably more abstract and conceptual, and it\u2019s more often used at the design stage.\u00a0\u00a0<\/span><\/p>\n<p><span id=\"implementing-FRACAS-benefits\"><\/span><span style=\"font-weight: 400;\">In contrast, FRACAS is an operational process used across the entire system lifecycle. It immediately follows an in-service failure with the goal of preventing the same thing from happening in the future.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are no templates you can copy and paste when implementing a FRACAS system. As the methodology is generic, each business must do the work required to implement a FRACAS system aligned with and pertinent to its operating situation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, that doesn\u2019t mean it is not worth looking at a few examples. There are some industry-specific FRACAS programs out there you can use as a guide. One of the best known is <\/span><a href=\"https:\/\/www.iso.org\/standard\/64076.html\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">ISO 14224:2016<\/span><\/a><span style=\"font-weight: 400;\">, used within the petroleum, petrochemical, and natural gas industries to standardize failure data collection and failure modes.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Implementing FRACAS comes with significant benefits<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">What are the benefits of implementing FRACAS? It is like asking what the benefits of a smoothly functioning reliability system are. They include:<\/span><\/p>\n<ul>\n<li><b>A decrease in the total cost of ownership\/lifecycle costs. <\/b><span style=\"font-weight: 400;\">When a production system suffers fewer breakdowns, you can save an extraordinary amount of money. You will spend fewer spares, save on labor costs, and extend the useful life of your equipment.\u00a0<\/span><\/li>\n<li><b>An increase in <\/b><a href=\"https:\/\/limblecmms.com\/blog\/how-to-increase-asset-availability\/\" target=\"_blank\" rel=\"noopener\"><b>asset availability<\/b><\/a><b>.<\/b> <span style=\"font-weight: 400;\">Greater operational availability supports increased revenue by creating more capacity for new clients. It also increases product margin by amortizing equipment costs over greater product quantities. In translation, it decreases production cost per unit.\u00a0<\/span><\/li>\n<li><b>An increase in customer satisfaction.<\/b> <span style=\"font-weight: 400;\">Improved equipment reliability ensures that planned quantities, quality, and delivery dates are respected, ensuring client satisfaction and retention.\u00a0<\/span><\/li>\n<li><b>Better regulatory compliance.<\/b> <span style=\"font-weight: 400;\">Equipment failure threatens employee safety and can lead to environmental non-compliance. Operating in a controlled environment allows for planned shutdowns and stoppages rather than rushed emergency responses to failure.\u00a0<\/span><\/li>\n<li><b>A reduction in scrap rates and warranty claims.<\/b> <span style=\"font-weight: 400;\">Equipment failures or degradation can produce products that are out of specification or exhibit high failure rates. Improved reliability reduces the impact and occurrence of such events, lowering rework costs and improving client satisfaction.<\/span><\/li>\n<\/ul>\n<p><span id=\"FRACAS-process\"><\/span><span style=\"font-weight: 400;\">With that out of the way, it\u2019s time to check how failure reporting, analysis, and corrective action system looks in action.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">A typical FRACAS process following a failure<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Working with an established FRACAS methodology does not appear outwardly different from the informal <\/span><a href=\"https:\/\/limblecmms.com\/blog\/what-is-troubleshooting\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">troubleshooting and rectification<\/span><\/a><span style=\"font-weight: 400;\"> that normally occurs following an important failure.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The difference lies in its transparency, rigor, and standardization. This closed-loop process works completely through an issue and institutes formal actions before monitoring the outcomes for effectiveness.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s imagine an example we will use throughout the steps below.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Assume you have a defined part of your production line that begins producing a non-conforming product. A line stoppage occurs as technicians troubleshoot and rectify the problem by replacing several hydraulic rams. The result of the fault is hours of <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/downtime\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">downtime<\/span><\/a><span style=\"font-weight: 400;\">, products requiring scrap or rework, emergency callouts of maintenance personnel, and a production backlog impacting batch delivery.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/limblecmms.com\/wp-content\/uploads\/Typical-FRACAS-process.webp\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-8978\" style=\"border: black; border-width: 2px; border-style: solid;\" src=\"https:\/\/limblecmms.com\/wp-content\/uploads\/Typical-FRACAS-process.webp\" alt=\"Typical FRACAS process\" width=\"2084\" height=\"933\" \/><\/a><\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step #1: Capture the data<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The first step of a typical FRACAS procedure is the capture of data. In this case, our CMMS requires operators and maintenance technicians to answer various standardized questions like:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When did the operator first recognize the fault?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Who noticed it?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What were the effects of the failure?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When was the fault-finding completed?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What were the actions taken?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Which components were replaced?<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The data may also include the consequential impacts arising from the failure, including cost, downtime, inventory use, and quality impacts.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step #2: Set up the investigation team<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The impact of the fault triggers predetermined criteria that call for further analysis. An individual from engineering and maintenance is assigned the fault for a detailed investigation and root-cause analysis. Let\u2019s call him Mark.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Most FRACAS processes use a matrix to define who is responsible, accountable, consulted, and informed on the issue&#8217;s progress. This matrix is known as a RACI chart (more on this a bit later).\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this case, Mark must keep all relevant parties in the loop on the investigation, as outlined in the aforementioned chart.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step #3: Start the analysis<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Detailed analysis may require a team to be selected or access to expert knowledge from within the company or from suppliers and OEMs.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the case of our hydraulic rams, Mark begins the investigation by reviewing the CMMS data on the replacement, mean-time-between-failure (MTBF), and in-service breakdown of the component.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">History shows an inconsistent failure rate, with no reliable data to establish the in-service component <\/span><a href=\"https:\/\/limblecmms.com\/metrics\/mean-time-between-failure\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">MTBF<\/span><\/a><span style=\"font-weight: 400;\">. Mark requests a bench test and strip of the rams, which reveals cylinder rod drift, indicating excessive leakage past the piston seals.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Following that revelation, Mark asks the contractor that overhauled their cylinders to review their strip and repair data. The contractor cross-references ram serial numbers with their failure rates and overhaul records. It seems that, where low MTBF occurs, the contractor used a piston seal from a specific manufacturer in the last overhaul.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The contractor uses various seal manufacturers to supply the part, with all seals conforming to the required specification. However, the seals from one manufacturer consistently link to reduced service life.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step #4: Apply corrective actions<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Mark reports their findings to the quality department. They formally advise the contractor not to use the suspect seals in further servicing. The company also quarantines any rams in inventory serviced with the suspect o-rings until the contractor can replace them.\u00a0<\/span><\/p>\n<p><span id=\"steps-for-implementing-FRACAS-in-your-business\"><\/span><span style=\"font-weight: 400;\">The results of the investigation and agreed actions are communicated to all relevant parties.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step #5: Actively monitor the implemented solution\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Over the ensuing 12 months, Mark and his team use their CMMS to track and report on the rams&#8217; reliability. The actions they took have been successful. The MTBF has stabilized within a reliable range, allowing the generation of a cycle-limited preventative maintenance task that removes the rams for overhaul before failure.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step #6. Close out the task\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">At each step of the process, all data was recorded in a prescribed format to allow subsequent review and analysis. Estimates of the improved reliability are combined with a financial analysis to close out the FRACAS task before archiving within the CMMS.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And Mark can finally relax.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row content_placement=&#8221;middle&#8221; kd_background_image_position=&#8221;vc_row-bg-position-bottom&#8221; kd_top_separator_style=&#8221;skew-left&#8221; kd_top_separator_height=&#8221;separator-height-small&#8221; kd_bottom_separator_style=&#8221;skew-left&#8221; kd_bottom_separator_height=&#8221;separator-height-small&#8221; kd_top_separator=&#8221;true&#8221; kd_bottom_separator=&#8221;true&#8221; css=&#8221;.vc_custom_1682969636891{margin-bottom: 40px !important;padding-top: 120px !important;padding-right: 40px !important;padding-bottom: 50px !important;padding-left: 40px !important;background: #dde4e8 url(https:\/\/limblecmms.com\/wp-content\/uploads\/cta-laired-hex-4.webp?id=9077) !important;background-position: center !important;background-repeat: no-repeat !important;background-size: cover !important;border-radius: 0px !important;}&#8221; css_tablet_landscape=&#8221;.vc_custom_1682969636891{padding-bottom: 80px !important;}&#8221; css_tablet_portrait=&#8221;.vc_custom_1682969636891{padding-bottom: 80px !important;}&#8221; css_mobile=&#8221;.vc_custom_1682969636892{padding-bottom: 80px !important;}&#8221;][vc_column][vc_row_inner kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column_inner]<header class=\"kd-section-title col-lg-12 text-center  subtitle-below-title kd-animated fadeIn   vc_custom_1682969651819\" data-animation-delay=200><h2 class=\"separator_off\" style=\"font-size: 42px;font-weight: 500;margin-bottom:30px;\">The Essential Guide to CMMS<\/h2><h6 class=\"subtitle\" style=\"color: #152232;\">The Essential Guide to CMMS<\/h6><\/header>[\/vc_column_inner][\/vc_row_inner][vc_row_inner content_placement=&#8221;top&#8221; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column_inner width=&#8221;1\/2&#8243; css=&#8221;.vc_custom_1631866454223{padding-right: 50px !important;padding-left: 0px !important;}&#8221; offset=&#8221;vc_col-lg-6 vc_col-md-12 vc_col-xs-12&#8243; css_tablet_landscape=&#8221;.vc_custom_1631866454223{padding-right: 0px !important;}&#8221; css_tablet_portrait=&#8221;.vc_custom_1631866454223{padding-right: 0px !important;}&#8221; css_mobile=&#8221;.vc_custom_1631866454224{padding-right: 15px !important;}&#8221;][vc_raw_html]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[\/vc_raw_html][\/vc_column_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_single_image source=&#8221;external_link&#8221; alignment=&#8221;center&#8221; css_animation=&#8221;fadeIn&#8221; custom_src=&#8221;https:\/\/3975608.fs1.hubspotusercontent-na1.net\/hubfs\/3975608\/Content%20Downloads\/CMMS%20Guide%20mockup.png&#8221;][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text]<\/p>\n<h2><span style=\"font-weight: 400;\">Steps for implementing FRACAS in your business\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The following steps provide a roadmap for implementing a FRACAS methodology.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Remember, you must customize the final system to your industry, equipment, and way of working. Copying the system of another business will be sub-optimal and possibly doomed to fail.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/limblecmms.com\/wp-content\/uploads\/Implement-FRACAS-in-10-steps.webp\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-8979\" style=\"border: black; border-width: 2px; border-style: solid;\" src=\"https:\/\/limblecmms.com\/wp-content\/uploads\/Implement-FRACAS-in-10-steps.webp\" alt=\"steps for implementing FRACAS in any organization\" width=\"2084\" height=\"1981\" \/><\/a><\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Select a team and define your goals<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A FRACAS system is at the core of your reliability program. However, this doesn&#8217;t mean that having technical personnel is enough.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Ideally, you will be able to pull people from the following departments:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Maintenance and reliability engineers<\/b><span style=\"font-weight: 400;\"> for obvious reasons.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Someone from <\/span><b>the quality department<\/b><span style=\"font-weight: 400;\"> to help structure the methodology and align it to the company standards.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Someone from <\/span><b>the warehouse<\/b><span style=\"font-weight: 400;\">, as FRACAS will inevitably impact them, and you&#8217;ll need their buy-in and support.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The equipment operators will be key to making your new system work, so possibly include someone from <\/span><b>production<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Senior management<\/b><span style=\"font-weight: 400;\"> should also be involved to help clear the inevitable roadblocks and make judgment calls on strategy.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">As a team, spend time aligning and agreeing on the goals for the new system. It&#8217;s easy to become sidetracked by data collection. Keep in mind that your role, and that of the system you devise, is to improve reliability. <\/span><b>Agree on and document what you hope to achieve<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">2. Choose your software management system<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">While you can run a FRACAS system manually, it makes no sense in this day of technology. You will want to use a <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/eam\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">CMMS or EAM<\/span><\/a><span style=\"font-weight: 400;\">. Both allow real-time data collection, analysis, and reporting and provide a readily accessible archive of in-service history.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Designing and building your FRACAS workflow with the management system in mind is an efficient way to integrate your data capture, storage, and analysis requirements.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">3. Decide what data you will collect<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Avoid becoming bogged down in too much data. Use the information that enables making decisions and taking action. Your data may include failure modes and mechanisms, historical data, reliability information, MTBF, or mean time to failure (MTTF). You&#8217;ll certainly need product specifications. If you already use CMMS, much of what you need will be at your fingertips.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To ensure a rigorous and auditable process, create a table showing what data you need to collect and why. Identify how it will be collected and the tools you&#8217;ll use to analyze it.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When you first implement a FRACAS, start small. Your data may be as simple as the number of failures by component, system, or area.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">4. Create standardized failure codes<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A core principle of FRACAS is using a standardized taxonomy for failures for easier analysis. How would you sort and sift to aggregate the data if everyone wrote long-hand faults?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The aviation world does this well with its <\/span><a href=\"https:\/\/av-info.faa.gov\/sdrx\/documents\/JASC_Code.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">ATA codes<\/span><\/a><span style=\"font-weight: 400;\"> which describe every system and subsystem on an aircraft and then extends to zones. For example, when using this system to search for failures in the landing gear steering, you&#8217;ll use 32-50 as the search criteria. The landing gear is ATA chapter 32, while the steering subsystem is 50.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Devise similar codes to suit your organizational context. All employees can use them to report failures and rectification efforts. You can even apply standard codes to failure modes for greater specificity.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your CMMS is an excellent tool for enforcing this discipline by preventing the entry of any codes that do not adhere to the approved structure.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">5. Define organizational roles and a RACI chart<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Defining clear role responsibilities in new initiatives is crucial. Create a <\/span><a href=\"https:\/\/racichart.org\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">RACI chart<\/span><\/a><span style=\"font-weight: 400;\"> with FRACAS tasks listed down the Y-axis and relevant roles along the X-axis.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-8980 aligncenter\" style=\"border: black; border-width: 2px; border-style: solid;\" src=\"https:\/\/limblecmms.com\/wp-content\/uploads\/Example-of-a-RACI-chart-used-in-a-plant-maintenance-project.png\" alt=\"Example of a RACI chart used in a plant maintenance project.\" width=\"755\" height=\"605\" \/><\/p>\n<p style=\"text-align: center;\"><i><span style=\"font-weight: 400;\">Example of a RACI chart used for a parking lot repaving project. Source: <\/span><\/i><a href=\"https:\/\/racichart.org\/\" target=\"_blank\" rel=\"noopener\"><i><span style=\"font-weight: 400;\">RACI Charts<\/span><\/i><\/a><\/p>\n<p><span style=\"font-weight: 400;\">At each intersection of a task and a role, decide whether that role is responsible for executing the task <\/span><b>(R)<\/b><span style=\"font-weight: 400;\">, accountable for its execution <\/span><b>(A)<\/b><span style=\"font-weight: 400;\">, consulted with <\/span><b>(C)<\/b><span style=\"font-weight: 400;\">, or simply informed <\/span><b>(I)<\/b><span style=\"font-weight: 400;\">. If the role has no involvement, place a horizontal line <\/span><b>(-)<\/b><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By using this chart, everyone can see who collects data, who does the analysis, and who is responsible for implementing corrective actions.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">6. Develop the FRACAS policy, procedures, and process map<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">For those that dislike administration, this will be the least enjoyable part of the process. Unfortunately, this step is vital to ensure everyone is clear on what FRACAS is, why it is used, and how the system works.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your FRACAS policy should include:<\/span><\/p>\n<ul>\n<li><b>The organizational roles<\/b><\/li>\n<li><b>A RACI chart<\/b><span style=\"font-weight: 400;\"> that features key data required, the report formats, and the training each role should receive<\/span><\/li>\n<li><b>A process map<\/b><span style=\"font-weight: 400;\"> that outlines the required steps and procedures.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">7. Deploy the FRACAS<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Distribute the policies and procedures manual and begin training the involved personnel while holding information sessions to update all employees on the new system. Data collection and analysis can commence.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">8. Analyze received data<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In the analysis phase, you will use your preferred tools. However, the intent is to <\/span><a href=\"https:\/\/limblecmms.com\/blog\/root-cause-analysis-rca\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">reach the root cause of the failure<\/span><\/a><span style=\"font-weight: 400;\"> to inform corrective actions. The data can be sorted into predominant failures using basic Pareto analysis, with common failure causes identified using <\/span><a href=\"https:\/\/quality-one.com\/weibull\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Weibull analysis<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Standard root cause analysis techniques like Five Whys, Fish-bone Analysis, or an Ishikawa diagram can help drill down to actionable causes.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">9. Generate corrective actions<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Actions used to address failures can take many forms. You may work with a supplier or an OEM to modify equipment, change operating processes, or use alternative components to prevent future failures. There might be inspection tasks, condition monitoring, or life limits on components that reduce the impact of future problems.\u00a0<\/span><\/p>\n<p><span id=\"tips-for-avoiding-common-mistakes\"><\/span><span style=\"font-weight: 400;\">Regardless, during the generation of corrective actions, it is important to remain focused on preventing the analyzed failure, achieving business goals, and not creating consequential impacts that shift the problem elsewhere.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">10. Use KPIs to track FRACAS effectiveness<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">FRACAS is a closed-loop system that works on the principles of continuous improvement. The only way to close the loop after implementing corrective actions is to monitor the effectiveness of the outcomes.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Action monitoring aside, it is also wise to implement KPIs to monitor if the FRACAS system is being used and if corrective actions are properly implemented. Try to develop a few indicators that you can roll into a dashboard, providing a summary of the health and effectiveness of your FRACAS system.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Quick tips for avoiding common mistakes<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Complex methodologies always have multiple points of failure. Follow the tips given below to avoid common mistakes when implementing and operating a FRACAS system.\u00a0\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Don&#8217;t use maintenance tasks as a default corrective action<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Adding more and more maintenance tasks as a default method of preventing failures bloats your maintenance program. It adds cost and complexity, reducing its overall efficiency.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For instance, in a safety plan, using personal protective equipment (PPE) should be the last recourse for preventing an injury. Similarly, maintenance tasks should be the last recourse in a FRACAS process.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The superior solution is to eliminate the problem through design modification, new equipment, or production process changes.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Don&#8217;t over-collect data<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The overcollection of data is insidious in FRACAS, with many believing that more data is better. Try to target your data collection by narrowing it down to the highest priority issues and using data to monitor those concerns specifically.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Too much data overloads a FRACAS, making meaningful results more difficult to achieve.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Leverage the power of a CMMS<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Your CMMS is the central repository of your maintenance data and in-service history. It makes no sense to use a parallel system or implement a manual FRACAS that requires a human to manage the interface.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A CMMS has the in-built functionality to automate much of the FRACAS process, including data analysis, dashboard creation, and failure alerts once a threshold is triggered.<\/span><br \/>\n<span id=\"peaks-of-reliability\"><\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Make the system easy to use<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You can standardize and digitize as much as you like, but your employees will need a role in the process sooner or later. Keep it simple, as making the process arduous or convoluted will cause people to cut corners or fail to use the system as designed.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As with any new system, it will be successful if it removes burdens from employees, not adds them.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Share successes<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Create a virtuous circle using constant feedback and updates on the gains and successes experienced due to the FRACAS system. Reinforcing its value and maintaining its visibility among employees will embed its usefulness into the organization, maintaining support for the initiative.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">The path to the peaks of reliability<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A well-designed and rigidly implemented FRACAS forms the core component of a robust reliability system, returning margin to profits, increasing client satisfaction, lowering costs, and driving efficiency.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To support your journey to higher reliability, take Limble CMMS with you. It will keep you safe and have your back by providing the necessary data and keeping your team on the same page. Oh, and you can also use it to organize and streamline all of your maintenance management efforts.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To learn more about Limble, <\/span><a href=\"https:\/\/limblecmms.com\/contact-us\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">get in touch with our support team<\/span><\/a><span style=\"font-weight: 400;\"> or <\/span><a href=\"https:\/\/limblecmms.com\/demo-request\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">schedule a product demo<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text]As we become more reliant on hardware and software, [&hellip;]<\/p>\n","protected":false},"author":24,"featured_media":8976,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[740],"tags":[],"class_list":["post-8975","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-metrics"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.7.1 (Yoast SEO v25.7) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What is FRACAS? 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