{"id":6381,"date":"2022-01-10T06:37:50","date_gmt":"2022-01-10T13:37:50","guid":{"rendered":"https:\/\/limblecmms.com\/?p=6381"},"modified":"2025-06-09T11:15:28","modified_gmt":"2025-06-09T17:15:28","slug":"hospital","status":"publish","type":"post","link":"https:\/\/limblecmms.com\/blog\/hospital\/","title":{"rendered":"Hospital Maintenance: How To Keep Your Equipment Healthy"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text]<span style=\"font-weight: 400;\">Hospitals are one of those facilities we can\u2019t live without. We expect them to always be able to deliver an adequate level of service. However, that holds true only if facility managers give enough attention to hospital maintenance.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Although downtime, equipment failure, and other asset issues can heavily disrupt workflows in any industry, in the context of a hospital, they are literally the line between life and death.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Fortunately, problems with physical assets and infrastructure are avoidable by following best practices and using maintenance software to organize and streamline all aspects of healthcare facilities management. Let\u2019s see how.\u00a0<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text]<\/p>\n<h2><span style=\"font-weight: 400;\">Why are hospitals different from other buildings?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">From the outside, most hospital buildings appear relatively calm and quiet. Upon closer examination, you\u2019ll see that the structure contains a complex mix of interacting parts like:\u00a0<span id=\"healthcare-facilities-management\"><\/span><\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Diagnostics\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Pharmacy<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Nurseries<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Clinical laboratories\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Treatment and emergency rooms<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Surgery halls<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Food service\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Housekeeping<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In-patient housing<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">\u2026and many more.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Although this sounds like quite a handful already, that\u2019s not all; each of these units is subject to a unique set of strict operating procedures that are regularly monitored by regulatory authorities.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row content_placement=&#8221;middle&#8221; kd_background_image_position=&#8221;vc_row-bg-position-bottom&#8221; css=&#8221;.vc_custom_1682370923807{margin-bottom: 40px !important;padding-top: 60px !important;padding-bottom: 40px !important;background: #dde4e8 url(https:\/\/limblecmms.com\/wp-content\/uploads\/cta-laired-hex-4.webp?id=9077) !important;background-position: center !important;background-repeat: no-repeat !important;background-size: cover !important;border-radius: 0px !important;}&#8221; css_tablet_landscape=&#8221;.vc_custom_1682370923807{padding-bottom: 80px !important;}&#8221; css_tablet_portrait=&#8221;.vc_custom_1682370923807{padding-bottom: 80px !important;}&#8221; css_mobile=&#8221;.vc_custom_1682370923808{padding-bottom: 80px !important;}&#8221;][vc_column][vc_row_inner content_placement=&#8221;middle&#8221; gap=&#8221;15&#8243; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column_inner width=&#8221;2\/3&#8243;]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title kd-animated fadeIn   vc_custom_1682371032328\" data-animation-delay=200><h2 class=\"separator_off\" style=\"font-size: 42px;font-weight: 500;margin-bottom:30px;\">Standard Operating Procedure (SOP)<\/h2><h6 class=\"subtitle\" style=\"color: #152232;\">Create your own routine maintenance SOP with this customizable template.<\/h6><\/header>[\/vc_column_inner][vc_column_inner width=&#8221;1\/3&#8243;][vc_raw_html]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[\/vc_raw_html][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text]<\/p>\n<h2>What are the main functions of healthcare facilities management?<\/h2>\n<p>Healthcare facilities management (often abbreviated as HFM) has the same purpose as <a href=\"https:\/\/limblecmms.com\/blog\/how-to-organize-a-maintenance-department\/\" target=\"_blank\" rel=\"noopener\">any other maintenance department<\/a>: to ensure optimal asset reliability and performance while working within the budgetary and regulatory constraints. That includes:<\/p>\n<ul>\n<li>Managing day to day maintenance operations and resources<\/li>\n<li>Proactively maintaining assets and infrastructure<\/li>\n<li>Making sure your healthcare facility complies with all of the regulatory requirements<\/li>\n<li>Managing maintenance vendors and contractors<\/li>\n<li>Planning for and managing capital projects (facility and equipment upgrades, buying new physical assets)<\/li>\n<li>Staying on top of the healthcare facilities maintenance budget<\/li>\n<li>much more (see the image below)<\/li>\n<\/ul>\n<p><span id=\"challenges\"><\/span><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3929\" src=\"https:\/\/limblecmms.com\/wp-content\/uploads\/The-role-of-maintenance-in-facility-management.png\" alt=\"The role of maintenance in facility management\" width=\"1600\" height=\"720\" srcset=\"https:\/\/limblecmms.com\/wp-content\/uploads\/The-role-of-maintenance-in-facility-management.png 1600w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-role-of-maintenance-in-facility-management-300x135.png 300w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-role-of-maintenance-in-facility-management-1024x461.png 1024w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-role-of-maintenance-in-facility-management-768x346.png 768w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-role-of-maintenance-in-facility-management-1536x691.png 1536w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-role-of-maintenance-in-facility-management-451x203.png 451w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-role-of-maintenance-in-facility-management-554x249.png 554w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-role-of-maintenance-in-facility-management-93x42.png 93w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-role-of-maintenance-in-facility-management-540x243.png 540w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-role-of-maintenance-in-facility-management-100x45.png 100w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/p>\n<h2><span style=\"font-weight: 400;\">The unique challenges of hospital maintenance\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As you can imagine, the maintenance team in a hospital has their work cut out for them. Yet, they must remain efficient despite some major constraints.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Organizing maintenance work around a 24\/7 service<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Walk into a hospital at any hour, day or night, and there\u2019s some important activity going on.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For the maintenance team, this can be particularly challenging. They\u2019ll need to keep a number of systems running continuously and still, somehow, <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/scheduled-maintenance\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">find a time and place to perform scheduled maintenance<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In practical terms, the maintenance team will need an airtight schedule, most likely with different machines being serviced on a <\/span><a href=\"https:\/\/www.tal.sg\/tafep\/employment-practices\/work-life-harmony\/fwas\/types\/staggered-time\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">staggered timetable<\/span><\/a><span style=\"font-weight: 400;\">. In situations where equipment must be shut down for maintenance work (such as electrical or other high-risk equipment), arrangements must be made for an alternative or a backup. Routine work like that should be scheduled with enough wiggle room for it to be postponed if necessary.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To accommodate these maintenance requirements, the maintenance team will need to adopt a 24\/7 working schedule. They&#8217;ll also need to be prepared to grab little windows of opportunity to quickly service machines that become unexpectedly <\/span><a href=\"https:\/\/limblecmms.com\/metrics\/idle-time\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">idle<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">The grave implications of maintenance mistakes<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Imagine what would happen in any of these scenarios:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A defibrillator doesn\u2019t power up when needed<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A monitor tracking a patient\u2019s vital signs is faulty and doesn\u2019t send an audible alarm at a critical stage<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The imaging machine suddenly stops working<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The system responsible for creating negative pressure rooms doesn\u2019t do its job properly\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Any of these situations can lead to a nasty outcome for both patients and the hospital.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In hospitals, there is very little &#8211; if any &#8211; allowance for maintenance mishaps such as missed <\/span><a href=\"https:\/\/limblecmms.com\/blog\/equipment-maintenance\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">equipment maintenance<\/span><\/a><span style=\"font-weight: 400;\"> or improper cleaning\/disinfection.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Avoiding healthcare compliance violations\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/www.aha.org\/guidesreports\/2017-11-03-regulatory-overload-report\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">American Hospital Association<\/span><\/a><span style=\"font-weight: 400;\"> reports that hospitals are expected to comply with 629 regulatory requirements across nine domains.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your hospital\u2019s maintenance management program, and how efficiently it is executed, has a direct and measurable impact on the outcome of compliance audits. Implementing <\/span><a href=\"\/cmms\/cmms-software\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">software like CMMS<\/span><\/a><span style=\"font-weight: 400;\"> is a great way to organize maintenance resources, create hospital maintenance schedules and, most importantly, stay on top of those schedules.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Unfortunately, that might not be enough. You do not only want to know that the work is being done. You want it done right. And not just because of compliance reasons.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is where standardization comes into play. Review compliance requirements and combine them with best practices to <\/span><a href=\"https:\/\/limblecmms.com\/blog\/standard-operating-procedure-sop\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">create standardized operating procedures (SOPs)<\/span><\/a><span style=\"font-weight: 400;\">. Include SOPs into the employee onboarding process. Attach them to a <a href=\"\/cmms\/\">CMMS<\/a> or other cloud-based app so everyone has a quick and easy way to access them, regardless of their location.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can use SOPs to optimize processes across different departments, not just maintenance.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Controlling maintenance costs<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Although lives must be saved and patients undoubtedly deserve the best care, the fact is that, like any other industry, healthcare is subject to budgetary constraints and financial scrutiny.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is not a secret that <\/span><a href=\"https:\/\/healthmanagement.org\/c\/hospital\/whitepaper\/seven-ways-for-hospitals-to-control-overhead-expenses\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">hospitals are expensive to run<\/span><\/a><span style=\"font-weight: 400;\">, with US hospitals taking the lead worldwide.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Hospital administrators are under constant pressure to deliver care under tight budgets (not unlike maintenance managers). <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/maintenance-management\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Maintenance management<\/span><\/a><span style=\"font-weight: 400;\"> is a major cost center and can spiral out of control. Although maintenance can bloat your operational budget, when executed as a part of a larger strategy, it has the potential to significantly reduce your overhead expenses.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-3997\" src=\"https:\/\/limblecmms.com\/wp-content\/uploads\/How-To-Track-And-Manage-Your-Maintenance-Costs.jpg\" alt=\"Total maintenance costs\" width=\"640\" height=\"174\" srcset=\"https:\/\/limblecmms.com\/wp-content\/uploads\/How-To-Track-And-Manage-Your-Maintenance-Costs.jpg 1200w, https:\/\/limblecmms.com\/wp-content\/uploads\/How-To-Track-And-Manage-Your-Maintenance-Costs-300x82.jpg 300w, https:\/\/limblecmms.com\/wp-content\/uploads\/How-To-Track-And-Manage-Your-Maintenance-Costs-1024x278.jpg 1024w, https:\/\/limblecmms.com\/wp-content\/uploads\/How-To-Track-And-Manage-Your-Maintenance-Costs-768x209.jpg 768w, https:\/\/limblecmms.com\/wp-content\/uploads\/How-To-Track-And-Manage-Your-Maintenance-Costs-451x123.jpg 451w, https:\/\/limblecmms.com\/wp-content\/uploads\/How-To-Track-And-Manage-Your-Maintenance-Costs-554x151.jpg 554w, https:\/\/limblecmms.com\/wp-content\/uploads\/How-To-Track-And-Manage-Your-Maintenance-Costs-93x25.jpg 93w, https:\/\/limblecmms.com\/wp-content\/uploads\/How-To-Track-And-Manage-Your-Maintenance-Costs-540x147.jpg 540w, https:\/\/limblecmms.com\/wp-content\/uploads\/How-To-Track-And-Manage-Your-Maintenance-Costs-100x27.jpg 100w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><span id=\"best-practices\"><\/span><\/p>\n<p><span style=\"font-weight: 400;\">Just slashing the maintenance budget will not do. In fact, arbitrarily cutting maintenance budgets is likely to cause even bigger problems later down the line. The maintenance department needs to understand the unique nature of the hospital and strategically research avenues to lower costs without compromising patient care.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Major areas they can start from include energy management, inventory control, and <\/span><a href=\"https:\/\/limblecmms.com\/blog\/proactive-maintenance\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">proactive maintenance<\/span><\/a><span style=\"font-weight: 400;\">.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row content_placement=&#8221;middle&#8221; kd_background_image_position=&#8221;vc_row-bg-position-bottom&#8221; kd_top_separator_style=&#8221;skew-left&#8221; kd_top_separator_height=&#8221;separator-height-small&#8221; kd_bottom_separator_style=&#8221;skew-left&#8221; kd_bottom_separator_height=&#8221;separator-height-small&#8221; kd_top_separator=&#8221;true&#8221; kd_bottom_separator=&#8221;true&#8221; css=&#8221;.vc_custom_1682969636891{margin-bottom: 40px !important;padding-top: 120px !important;padding-right: 40px !important;padding-bottom: 50px !important;padding-left: 40px !important;background: #dde4e8 url(https:\/\/limblecmms.com\/wp-content\/uploads\/cta-laired-hex-4.webp?id=9077) !important;background-position: center !important;background-repeat: no-repeat !important;background-size: cover !important;border-radius: 0px !important;}&#8221; css_tablet_landscape=&#8221;.vc_custom_1682969636891{padding-bottom: 80px !important;}&#8221; css_tablet_portrait=&#8221;.vc_custom_1682969636891{padding-bottom: 80px !important;}&#8221; css_mobile=&#8221;.vc_custom_1682969636892{padding-bottom: 80px !important;}&#8221;][vc_column][vc_row_inner kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column_inner]<header class=\"kd-section-title col-lg-12 text-center  subtitle-below-title kd-animated fadeIn   vc_custom_1682969651819\" data-animation-delay=200><h2 class=\"separator_off\" style=\"font-size: 42px;font-weight: 500;margin-bottom:30px;\">The Essential Guide to CMMS<\/h2><h6 class=\"subtitle\" style=\"color: #152232;\">The Essential Guide to CMMS<\/h6><\/header>[\/vc_column_inner][\/vc_row_inner][vc_row_inner content_placement=&#8221;top&#8221; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column_inner width=&#8221;1\/2&#8243; css=&#8221;.vc_custom_1631866454223{padding-right: 50px !important;padding-left: 0px !important;}&#8221; offset=&#8221;vc_col-lg-6 vc_col-md-12 vc_col-xs-12&#8243; css_tablet_landscape=&#8221;.vc_custom_1631866454223{padding-right: 0px !important;}&#8221; css_tablet_portrait=&#8221;.vc_custom_1631866454223{padding-right: 0px !important;}&#8221; css_mobile=&#8221;.vc_custom_1631866454224{padding-right: 15px !important;}&#8221;][vc_raw_html]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[\/vc_raw_html][\/vc_column_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_single_image source=&#8221;external_link&#8221; alignment=&#8221;center&#8221; css_animation=&#8221;fadeIn&#8221; custom_src=&#8221;https:\/\/3975608.fs1.hubspotusercontent-na1.net\/hubfs\/3975608\/Content%20Downloads\/CMMS%20Guide%20mockup.png&#8221;][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text]<\/p>\n<h2><span style=\"font-weight: 400;\">Hospital maintenance best practices\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Medical equipment <\/span><a href=\"https:\/\/www.bn1magazine.co.uk\/the-cost-of-medical-equipment-in-the-usa\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">can be very expensive<\/span><\/a><span style=\"font-weight: 400;\">. However, well-managed medical assets can remain functional for upwards of two decades. It should make perfect sense to do everything you can to protect that investment and <\/span><a href=\"https:\/\/limblecmms.com\/blog\/useful-life-of-asset\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">keep it running for a long time<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1) Apply proactive maintenance management measures\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You do not have the luxury of waiting for equipment to break down before scheduling maintenance work. You have to be proactive.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If the budget is tight, <\/span><a href=\"https:\/\/limblecmms.com\/strategies\/preventive-maintenance\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">focus on preventive maintenance<\/span><\/a><span style=\"font-weight: 400;\">. If you have some cash to spend, consider investing in predictive technology.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Consider this. What if we told you that instead of your surgeon facing the unpleasant surprise of a faulty anesthesia machine just minutes before a surgical procedure, it\u2019s possible for the machine to have warned your maintenance team days or weeks before the surgery that it needs repairs? Yes, it sounds like sci-fi but that\u2019s the power of <\/span><a href=\"https:\/\/limblecmms.com\/strategies\/predictive-maintenance\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">predictive maintenance (PdM)<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the simplest terms, PdM is a precautionary maintenance strategy ideal for high-risk assets. It monitors the real-time condition of equipment (through methods like <\/span><a href=\"https:\/\/limblecmms.com\/blog\/vibration-analysis\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">vibration analysis<\/span><\/a><span style=\"font-weight: 400;\">) and alerts maintenance when there&#8217;s a potential problem. By doing so, they have the required information to make timely interventions.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">2) Digitize inventory management and asset tracking<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Logistics problems, supply chain bottlenecks, missing gadgets, and unavailable spare parts are intolerable issues in hospitals. Your team can control these problems by doing the following:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Digitize <\/span><a href=\"https:\/\/limblecmms.com\/blog\/spare-parts-management\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">spare parts inventory management<\/span><\/a><span style=\"font-weight: 400;\"> with a capable CMMS or other inventory management software to avoid stockout and wasteful excessive storage.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create an exhaustive asset register and <a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/asset-tracking\/\">asset tracking<\/a> to discourage theft and carelessness, and prevent duplicate purchasing.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">3) Prioritize assets with a direct impact on patient well-being<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">From wheelchairs to <\/span><a href=\"https:\/\/limblecmms.com\/blog\/industrial-generator-maintenance\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">generators<\/span><\/a><span style=\"font-weight: 400;\">, all your assets and equipment are important. However, there needs to be a clear value hierarchy.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is only natural that more important assets like electric generators, life-support machines, surgical laser machines, anesthesia machines, infant incubators, firefighting systems, etc. get more attention.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That being said, the frequency of testing and inspections for each asset will ultimately depend on OEM recommendations, asset age and usage, operating conditions, and compliance requirements.<\/span><\/p>\n<p><a href=\"https:\/\/www.intechopen.com\/chapters\/72427\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Here is a great guide on the prioritization of medical equipment<\/span><\/a><span style=\"font-weight: 400;\"> and its management through its lifecycle for those interested in learning more.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">4) Conduct regular in-house audits and assessments<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Encourage the practice of regular in-house audits and assessments of your hospital\u2019s maintenance performance. This will serve many benefits:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">create a proactive maintenance work culture<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">meet and exceed the expectations of external auditors\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">keep track of performance measurements<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">provide reliable data for audits and disputes (especially when everything is recorded inside a CMMS)<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">5) Implement computerized maintenance management software<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You might be wondering, <\/span><i><span style=\"font-weight: 400;\">do I really need one more software solution? <\/span><\/i><span style=\"font-weight: 400;\">Well, let\u2019s look again at what maintenance management encompasses.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-4572\" src=\"https:\/\/limblecmms.com\/wp-content\/uploads\/The-Scope-Of-Maint-Management.jpg\" alt=\"the scope of maintenance management\" width=\"640\" height=\"356\" srcset=\"https:\/\/limblecmms.com\/wp-content\/uploads\/The-Scope-Of-Maint-Management.jpg 1200w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-Scope-Of-Maint-Management-300x167.jpg 300w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-Scope-Of-Maint-Management-1024x569.jpg 1024w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-Scope-Of-Maint-Management-768x427.jpg 768w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-Scope-Of-Maint-Management-428x238.jpg 428w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-Scope-Of-Maint-Management-525x292.jpg 525w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-Scope-Of-Maint-Management-93x52.jpg 93w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-Scope-Of-Maint-Management-540x300.jpg 540w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-Scope-Of-Maint-Management-100x56.jpg 100w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Do you really think you can stay on top of shift schedules, asset health and procurement, safety and compliance guidelines, inventory management, vendor management, and contractor management, while constantly balancing preventive maintenance with workers\u2019 and patients\u2019 service requests, in an already dynamic environment where a situation can change on a dime?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You need a modern software solution like <\/span><a href=\"https:\/\/limblecmms.com\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Limble<\/span><\/a><span style=\"font-weight: 400;\"> that will help you automate, organize, and streamline all maintenance-related activities. As an added bonus, having all of the maintenance data in one place will help you track costs and find sensible cost-cutting measures\/improvements that can remove some burden from your operational budgets.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">6) Recruit and train a skilled maintenance team<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You can avoid a host of operational headaches, technical issues, liability claims, and regulatory fines by investing time and effort into recruiting and building a competent maintenance workforce.<\/span><span id=\"hospital-maintenance-team\"><\/span><\/p>\n<p><span style=\"font-weight: 400;\">For more info, read our guide on <\/span><a href=\"https:\/\/limblecmms.com\/blog\/maintenance-training\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">How To Establish An Effective Maintenance Training Program<\/span><\/a><span style=\"font-weight: 400;\">. It is geared towards manufacturers, but most of the advice can be applied in any industry.<\/span><\/p>\n<blockquote><p><span style=\"font-weight: 400;\">It is also very important that medical experts and other personnel that come into contact with sensitive equipment know what they are doing and how to safely interact with it. Operator mistakes are one of the most common causes of equipment damage and failure in other industries and, while we didn\u2019t find any relevant statistics, we doubt that the medical industry is any different.<\/span><\/p><\/blockquote>\n<h2><span style=\"font-weight: 400;\">What does a typical hospital maintenance team look like?\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The composition and size of your maintenance team will naturally depend on the size and complexity of your facility and physical assets. In general, you should expect to hire for the following positions:<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Facilities manager<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/limblecmms.com\/blog\/facilities-manager-roles-and-responsibilities\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">facilities manager<\/span><\/a><span style=\"font-weight: 400;\"> leads the maintenance team and is responsible for maintenance planning and execution on a strategic level. You may not see them moving around the premises like other maintenance workers but their work ensures that everything maintenance-related runs smoothly. If you want someone with industry experience, it is best to look for a <em>healthcare facilities manager<\/em>.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Maintenance supervisor<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/limblecmms.com\/blog\/maintenance-supervisor\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">maintenance supervisor<\/span><\/a><span style=\"font-weight: 400;\"> works like a go-between the facilities manager and other members of the team: they work directly with the team on interpreting policies, handing down instructions, passing information across, and generally assigning and co-ordinating daily work tasks.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">They constantly report back to the facilities manager and strive to ensure that instructions are fully and completely implemented.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Hospital maintenance technicians<\/span><\/h3>\n<p><a href=\"https:\/\/limblecmms.com\/blog\/maintenance-technician\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Maintenance technicians<\/span><\/a><span style=\"font-weight: 400;\"> are skilled blue-collar workers with the hands-on training required to work directly on machine repair and servicing. There are many different types of maintenance technicians but for a hospital, you\u2019ll most likely need electricians, plumbers, HVAC technicians, and <\/span><a href=\"https:\/\/www.glassdoor.com\/Job-Descriptions\/Biomedical-Equipment-Technician.htm\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">medical equipment technicians<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Whether you are a hospital administrator or facilities manager looking to recruit new technical members for your maintenance team, or you are a skilled worker thinking of switching over to the medical equipment maintenance field, several organizations now offer a number of recognized and accredited certifications like:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Certified Biomedical Equipment Technician (CBET) by <\/span><a href=\"https:\/\/www.aami.org\/about-aami\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">(AAMI)<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Biomedical Electronics Technician (BMD) by <\/span><a href=\"https:\/\/www.etai.org\/overview.html\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">ETA International<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Master Certified Electronics Technician (CETma) also by ETA international<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">Janitorial staff<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Janitorial staff generally refers to a group of maintenance workers that are responsible for completing a variety of cleaning tasks. The scope of their duties and their level of skill and training will vary depending on the facilities to be cleaned. For instance, janitorial staff in a medical facility may need different skill sets compared to those working in a casual office space or a public park.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Nevertheless, their duties include sweeping, mopping, and vacuuming floors. They\u2019ll also be involved in keeping the external grounds clean (removing snow and debris, trimming bushes, etc).\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Their duties are normally assigned daily or weekly by a supervisor, coordinator, or some other overseer. Although they&#8217;ll usually have entry-level or basic education, before employing janitorial staff, it\u2019s important to confirm that they have extensive experience handling a facility similar to yours. Cleaners and gardeners belong to this group.<\/span><span id=\"physical-assets\"><\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Maintenance contractors to take care of specialized work and equipment<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">While you may want to keep your maintenance activities in-house as much as possible, the fact remains that for a hospital, especially a large one, keeping every maintenance task in-house would demand a considerably larger workforce, more logistics, and resources that might end up distracting you from your core business &#8211; providing the best medical care.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is only natural to outsource maintenance services that require highly specialized training, tools, and software such as elevator maintenance, plumbing, or imaging equipment maintenance. For more information about working with maintenance service companies, read our guide on <\/span><a href=\"https:\/\/limblecmms.com\/blog\/finding-maintenance-services\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">finding and qualifying competent maintenance contractors<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Take care of your physical assets\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">We cannot overemphasize the importance of hospital maintenance.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Proper, regular maintenance gives healthcare the confidence to rely on equipment and tools they use to save and improve patient lives. As an added benefit, it also saves hospital facilities from scrambling to make expensive emergency maintenance calls and bleed money into liability issues.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You have to take care of your physical assets so they can take care of your patients.<\/span><\/p>\n<p><a href=\"https:\/\/limblecmms.com\/wp-content\/uploads\/Healthcare-facilities-that-use-Limble-CMMS.webp\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7398 size-full\" style=\"border: black; border-width: 2px; border-style: solid;\" src=\"https:\/\/limblecmms.com\/wp-content\/uploads\/Healthcare-facilities-that-use-Limble-CMMS.webp\" alt=\"Healthcare facilities management with Limble CMMS\" width=\"1500\" height=\"486\" srcset=\"https:\/\/limblecmms.com\/wp-content\/uploads\/Healthcare-facilities-that-use-Limble-CMMS.webp 1500w, https:\/\/limblecmms.com\/wp-content\/uploads\/Healthcare-facilities-that-use-Limble-CMMS-300x97.webp 300w, https:\/\/limblecmms.com\/wp-content\/uploads\/Healthcare-facilities-that-use-Limble-CMMS-1024x332.webp 1024w, https:\/\/limblecmms.com\/wp-content\/uploads\/Healthcare-facilities-that-use-Limble-CMMS-768x249.webp 768w, https:\/\/limblecmms.com\/wp-content\/uploads\/Healthcare-facilities-that-use-Limble-CMMS-451x146.webp 451w, https:\/\/limblecmms.com\/wp-content\/uploads\/Healthcare-facilities-that-use-Limble-CMMS-554x179.webp 554w, https:\/\/limblecmms.com\/wp-content\/uploads\/Healthcare-facilities-that-use-Limble-CMMS-93x30.webp 93w, https:\/\/limblecmms.com\/wp-content\/uploads\/Healthcare-facilities-that-use-Limble-CMMS-540x175.webp 540w, https:\/\/limblecmms.com\/wp-content\/uploads\/Healthcare-facilities-that-use-Limble-CMMS-100x32.webp 100w\" sizes=\"auto, (max-width: 1500px) 100vw, 1500px\" \/><\/a><\/p>\n<p><span style=\"font-weight: 400;\">The first step in making your life easier is to implement maintenance software like Limble CMMS. It will reduce your cortisol levels by eliminating the stress associated with managing maintenance work and physical assets.<\/span><\/p>\n<p><a href=\"https:\/\/limblecmms.com\/demo-request\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Schedule a demo<\/span><\/a><span style=\"font-weight: 400;\"> or <\/span><a href=\"https:\/\/limblecmms.com\/contact-us\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">send us an email<\/span><\/a><span style=\"font-weight: 400;\"> to learn more about Limble and what it can do for your medical facility.<\/span>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text]Hospitals are one of those facilities we can\u2019t live [&hellip;]<\/p>\n","protected":false},"author":24,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[738],"tags":[],"class_list":["post-6381","post","type-post","status-publish","format-standard","hentry","category-industry-maintenance"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.7.1 (Yoast SEO v25.7) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Hospital Maintenance: How To Keep Your Equipment Healthy<\/title>\n<meta name=\"description\" content=\"Take proper care of the equipment and infrastructure at your healthcare facility with our extensive guide to hospital maintenance management.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/limblecmms.com\/learn\/industry-maintenance\/hospital\/\" 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