{"id":22206,"date":"2024-10-21T10:03:21","date_gmt":"2024-10-21T16:03:21","guid":{"rendered":"https:\/\/limblecmms.com\/?p=22206"},"modified":"2025-05-30T13:00:25","modified_gmt":"2025-05-30T19:00:25","slug":"time-based","status":"publish","type":"post","link":"https:\/\/limblecmms.com\/blog\/time-based\/","title":{"rendered":"Time-based maintenance"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Facility and equipment maintenance is most effective when performed proactively and regularly. This kind of routine maintenance can take many forms ranging from the most basic approaches to complicated strategies using sensors and data to trigger maintenance. Time-based maintenance (TBM) is a useful part of even the most sophisticated maintenance programs, but it is also a great place to begin if you are just starting your maintenance journey.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, we\u2019ll provide a quick but comprehensive overview of the steps, benefits, and challenges involved in implementing an effective TBM program.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What is time-based maintenance (TBM)?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Time-based maintenance (TBM), or <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/routine-maintenance\/\"><span style=\"font-weight: 400;\">routine maintenance<\/span><\/a><span style=\"font-weight: 400;\">, is a type of proactive maintenance in which tasks are performed at fixed time intervals, regardless of their condition. The purpose of TBM is to ensure that assets receive the regular maintenance they require to keep operations running smoothly and prevent breakdowns.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Performing regular maintenance tasks at set intervals keeps them running smoothly and within manufacturer specifications. This slows equipment deterioration and, in turn, reduces the likelihood of breakdowns and <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/failure-analysis\/\"><span style=\"font-weight: 400;\">equipment failures<\/span><\/a><span style=\"font-weight: 400;\"> \u2013 which we all know can be very costly and disruptive to any business.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Time-based maintenance is particularly useful for assets with predictable wear patterns, where maintenance needs can be anticipated based on time or usage. By adhering to a strict schedule, organizations can maintain the <\/span><a href=\"https:\/\/limblecmms.com\/blog\/periodic-maintenance\/\"><span style=\"font-weight: 400;\">reliability<\/span><\/a><span style=\"font-weight: 400;\"> and efficiency of their equipment, ultimately <\/span><a href=\"https:\/\/limblecmms.com\/blog\/useful-life-of-asset\/\"><span style=\"font-weight: 400;\">extending asset lifespan<\/span><\/a><span style=\"font-weight: 400;\"> and improving overall operational performance.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">When to use time-based maintenance<\/span><\/h2>\n<p><a href=\"https:\/\/limblecmms.com\/strategies\/preventive-maintenance\/\"><span style=\"font-weight: 400;\">Preventive maintenance strategies<\/span><\/a><span style=\"font-weight: 400;\"> are beneficial for most assets, but TBM is a smart choice for <\/span><a href=\"https:\/\/limblecmms.com\/blog\/how-to-perform-criticality-analysis\/\"><span style=\"font-weight: 400;\">critical assets<\/span><\/a><span style=\"font-weight: 400;\"> that would cause major disruptions should they fail. TBM will keep the wheels turning and ensure assets remain functional, and efficient for as long as possible.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some other areas to consider using TBM include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Low-cost maintenance activities on assets that would be costly if they fail<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Safety-related tasks like smoke detector inspections<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assets with predictable <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/wear-and-tear\/\"><span style=\"font-weight: 400;\">wear and tear<\/span><\/a><span style=\"font-weight: 400;\"> patterns like vehicles, HVAC systems, and industrial machinery\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Regulated industries that mandate tasks to be completed at pre-determined time intervals such as aviation, healthcare, and food processing.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Settings where minimizing downtime is a high organizational priority.\u00a0<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Benefits of time-based maintenance<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Time-based maintenance offers plenty of benefits when performed correctly and it also is a predictable strategy that can be easily managed by maintenance teams of any size. Here are some other key benefits:\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Proactive maintenance\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">TBM is the first step in transforming your maintenance program from reactive to proactive. A <\/span><a href=\"https:\/\/limblecmms.com\/strategies\/preventive-maintenance\/\"><span style=\"font-weight: 400;\">regular maintenance schedule<\/span><\/a><span style=\"font-weight: 400;\"> helps prevent equipment breakdowns, <\/span><a href=\"https:\/\/limblecmms.com\/metrics\/machine-uptime\/\"><span style=\"font-weight: 400;\">increasing uptime<\/span><\/a><span style=\"font-weight: 400;\"> and decreasing the need for reactive or emergency repairs.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Cost savings<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Proactive approaches to maintenance lead to major <\/span><a href=\"https:\/\/limblecmms.com\/blog\/how-technology-reduces-maintenance-costs\/\"><span style=\"font-weight: 400;\">cost savings<\/span><\/a><span style=\"font-weight: 400;\">. By preventing equipment breakdowns, teams can minimize costly and time-consuming repairs and equipment replacements. Overall, the cost of routine maintenance is typically much lower than the cost of emergency repairs and unplanned downtime. Plus, a well-maintained asset operates more efficiently, saving on energy and operational costs.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Increased equipment lifespan<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Regular maintenance activities contribute to an <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/asset-lifecycle-management\/\"><span style=\"font-weight: 400;\">extended lifespan<\/span><\/a><span style=\"font-weight: 400;\"> for each piece of equipment. TBM ensures regular inspection of all assets and their components according to manufacturer recommendations. This helps maintenance teams stay aware of wear and tear or other issues that could potentially lead to premature failure.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Improved safety<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Safety is extremely important in industrial workplaces, and poorly maintained equipment increases the risk of dangerous incidents. Through regular inspections and reliable upkeep, TBM contributes to a safer work environment and improved <\/span><a href=\"https:\/\/limblecmms.com\/blog\/achieve-osha-compliance-and-ace-audits-with-cmms-software\/\"><span style=\"font-weight: 400;\">OSHA compliance<\/span><\/a><span style=\"font-weight: 400;\"> by ensuring that equipment is in optimal working condition. Regular inspections and maintenance also reduce the chance of unexpected failures that could pose safety risks to employees.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For instance, maintaining the integrity of critical components like brakes, pressure vessels, and electrical systems helps prevent accidents and injuries. Prioritizing proactive maintenance activities in the service of employee well-being also fosters a culture of safety, protecting both personnel and assets.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Better efficiency and reliability<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Efficient and reliable operations help organizations maximize revenue and gain an edge in the marketplace and TBM ensures equipment performs at peak productivity. Machines that undergo regular maintenance operate better, produce higher-quality outputs, and experience fewer interruptions in production, ultimately improving <\/span><a href=\"https:\/\/limblecmms.com\/metrics\/overall-equipment-effectiveness\/\"><span style=\"font-weight: 400;\">overall equipment effectiveness<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Challenges of time-based maintenance<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Time-based maintenance, while beneficial, does have its challenges and limitations, particularly if organizations use it as their sole maintenance strategy. Some things to consider when implementing TBM:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Doesn\u2019t address all failure causes<\/b><span style=\"font-weight: 400;\">: Time-based maintenance can help prevent failures, but typically only those caused by age and <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/wear-and-tear\/\"><span style=\"font-weight: 400;\">wear and tear<\/span><\/a><span style=\"font-weight: 400;\"> that comes with regular use \u2013 while equipment condition can be impacted by many other factors.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Activities can become too frequent<\/b><span style=\"font-weight: 400;\">: When maintenance occurs based on a predetermined <\/span><a href=\"https:\/\/limblecmms.com\/blog\/preventive-maintenance-schedule\/\"><span style=\"font-weight: 400;\">maintenance schedule<\/span><\/a><span style=\"font-weight: 400;\"> rather than the actual machine\u2019s condition or needs, there is potential for activities to be scheduled too frequently, increasing the risk of wasted time and resources, or human error that impacts performance.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Activities can be too infrequent<\/b><span style=\"font-weight: 400;\">: Similarly, if the right balance isn\u2019t achieved and maintenance activities aren\u2019t scheduled frequently enough, the strategy can fail to prevent breakdowns or other issues.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Increased costs due to excessive maintenance<\/b><span style=\"font-weight: 400;\">: Frequent maintenance requires personnel and resources. It is important to ensure your TBM schedule doesn\u2019t get excessive, resulting in higher costs.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>May not be right for all assets<\/b><span style=\"font-weight: 400;\">: Machines that run only occasionally or aren\u2019t essential to business operations don\u2019t require such a rigorous maintenance schedule.\u00a0<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">How to implement a time-based maintenance strategy<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Setting up a time-based maintenance plan for your organization is a great step to take in creating a more proactive approach to maintenance. The following steps provide a general guide for getting started:\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step 1: Identify equipment<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">First, you must identify the equipment or assets that can benefit from TBM. Create a list of <\/span><a href=\"https:\/\/limblecmms.com\/blog\/how-to-perform-criticality-analysis\/\"><span style=\"font-weight: 400;\">assets that are critical<\/span><\/a><span style=\"font-weight: 400;\"> to your operations. Include any that have predictable wear patterns and those that are subject to regulatory maintenance requirements. Prioritize equipment based on its impact on production, safety, and compliance.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step 2: Establish maintenance intervals<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">After you\u2019ve categorized the equipment, it\u2019s time to determine the best maintenance intervals for each asset\u2019s tasks. Start by creating a checklist for each asset to determine what kind of maintenance it requires. Then, consult manufacturer recommendations and look at historical maintenance data to establish time intervals for each task.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Consider factors such as usage frequency, operating conditions, and lifespan of components and consumables. Establishing the right intervals is important for ensuring that maintenance teams perform these tasks at optimal times.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step 3: Develop a schedule<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">With your lists in place, you can develop a comprehensive <\/span><a href=\"https:\/\/limblecmms.com\/blog\/preventive-maintenance-scheduling-software\/\"><span style=\"font-weight: 400;\">maintenance schedule<\/span><\/a><span style=\"font-weight: 400;\">. Maintenance management software, like a <\/span><a href=\"https:\/\/limblecmms.com\/cmms\/\"><span style=\"font-weight: 400;\">Computerized Maintenance Management System (CMMS)<\/span><\/a><span style=\"font-weight: 400;\">, can be invaluable for helping set up and create accountability for schedules. A CMMS can automate reminders and repeat tasks while also tracking completion.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your schedules should include all necessary tasks for each asset, such as inspections, lubrication, parts replacement, and calibrations. Coordinate the schedule with operation schedules to minimize downtime and disruptions.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step 4: Conduct training<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Proper training is a must whenever you implement a new process. Be sure that <\/span><a href=\"https:\/\/limblecmms.com\/blog\/maintenance-training\/\"><span style=\"font-weight: 400;\">maintenance staff are well-trained<\/span><\/a><span style=\"font-weight: 400;\"> in the specific procedures and protocols for each piece of equipment and the \u201cwhy\u201d behind shifting toward proactive time-based maintenance. Provide training on how to use any new tools or software effectively.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Emphasize the importance of adhering to the new maintenance schedule and recording maintenance activities. Ongoing training will be helpful for maintaining these standards and adapting to changes as they occur.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step 5: Execute and improve<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Execute and stick to the new time-based maintenance schedule. Monitor its performance and track key metrics like downtime, maintenance costs, and <\/span><a href=\"https:\/\/limblecmms.com\/blog\/introducing-an-equipment-reliability-program\/\"><span style=\"font-weight: 400;\">equipment reliability<\/span><\/a><span style=\"font-weight: 400;\">. Ask maintenance staff and machine operators for feedback to identify areas for improvement.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Continue to optimize the TBM strategy over time to ensure it remains effective and aligned with organizational goals.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Best practices to optimize your time-based maintenance strategy<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As with most industrial processes, certain best practices can help you reap the numerous benefits of a TBM strategy. These include:\u00a0<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Continuously review and adjust intervals<\/b><span style=\"font-weight: 400;\">: Use historical data, <\/span><a href=\"https:\/\/limblecmms.com\/blog\/maintenance-kpi\/\"><span style=\"font-weight: 400;\">maintenance KPIs<\/span><\/a><span style=\"font-weight: 400;\">, and feedback from maintenance activities to determine if intervals need adjustment.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Leverage predictive maintenance tools<\/b><span style=\"font-weight: 400;\">: This can enhance the effectiveness of TBM strategies by improving the precision of maintenance planning and preventing unnecessary tasks.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Implement a robust documentation system:<\/b><span style=\"font-weight: 400;\"> Thoroughly document all maintenance activities including steps taken, tasks performed, parts replaced, and any issues that came up during task execution.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Involve operators in maintenance plans:<\/b><span style=\"font-weight: 400;\"> Machine operators are often the first to notice changes in equipment performance. Encourage them to report any anomalies or issues immediately to quickly identify potential problems and enhance the overall effectiveness of your strategy.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Use maintenance management software: <\/b><span style=\"font-weight: 400;\">Systems such as a <\/span><a href=\"https:\/\/limblecmms.com\/cmms\/cmms-software\/\"><span style=\"font-weight: 400;\">CMMS software<\/span><\/a><span style=\"font-weight: 400;\"> are basically essential to running an efficient proactive maintenance strategy because they can automate scheduling, track maintenance activities, <\/span><a href=\"https:\/\/limblecmms.com\/blog\/maintenance-inventory-management\/\"><span style=\"font-weight: 400;\">manage parts inventory<\/span><\/a><span style=\"font-weight: 400;\">, help with asset management, and <\/span><a href=\"https:\/\/limblecmms.com\/product-tour\/#reporting\"><span style=\"font-weight: 400;\">generate reports<\/span><\/a><span style=\"font-weight: 400;\"> with just a few clicks, replacing time-consuming and error-prone manual and paper-based methods.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Prioritize critical assets:<\/b><span style=\"font-weight: 400;\"> Focus your TBM efforts on <\/span><a href=\"https:\/\/limblecmms.com\/blog\/how-do-industry-leaders-track-assets-with-cmms\/\"><span style=\"font-weight: 400;\">critical assets<\/span><\/a><span style=\"font-weight: 400;\"> that have the most significant impact on your operations. Ensure these assets receive the attention they need to remain reliable and efficient.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Plan for spare parts and inventory management:<\/b><span style=\"font-weight: 400;\"> Implement an <\/span><a href=\"https:\/\/limblecmms.com\/blog\/parts-inventory-management\/\"><span style=\"font-weight: 400;\">inventory management system<\/span><\/a><span style=\"font-weight: 400;\"> that ensures your team is always prepared with the necessary parts on hand when maintenance is due. This planning minimizes downtime and keeps your maintenance activities on schedule.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Use alongside other maintenance strategies:<\/b><span style=\"font-weight: 400;\"> TBM is a great strategy for certain assets and maintenance activities, but pairing this strategy with other preventive maintenance plans like <\/span><a href=\"https:\/\/limblecmms.com\/strategies\/condition-based-maintenance\/\"><span style=\"font-weight: 400;\">condition-based maintenance<\/span><\/a><span style=\"font-weight: 400;\"> (CBM) and predictive maintenance can enhance your entire maintenance operation.\u00a0<\/span><\/li>\n<\/ol>\n<h2><span style=\"font-weight: 400;\">Improve time-based maintenance with Limble CMMS<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Implementing a time-based maintenance strategy is a proactive step toward improving your organization&#8217;s maintenance operations. Using tools like a CMMS further enhances your ability to manage maintenance activities, optimize performance, and achieve cost savings.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With a well-executed TBM plan, you can extend the lifespan of your equipment, improve safety, and maintain high levels of efficiency and reliability in your operations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Schedule a <\/span><a href=\"https:\/\/limblecmms.com\/demo-request\/\"><span style=\"font-weight: 400;\">free demo<\/span><\/a><span style=\"font-weight: 400;\"> today to learn more! <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Facility and equipment maintenance is most effective when performed proactively [&hellip;]<\/p>\n","protected":false},"author":77,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[398],"tags":[],"class_list":["post-22206","post","type-post","status-publish","format-standard","hentry","category-preventive-maintenance"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.7.1 (Yoast SEO v25.7) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What is Time-Based Maintenance? | Limble CMMS<\/title>\n<meta name=\"description\" content=\"Time-based maintenance is a great way to transition to a proactive maintenance approach. 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