{"id":18353,"date":"2024-07-23T12:27:04","date_gmt":"2024-07-23T18:27:04","guid":{"rendered":"https:\/\/limblecmms.com\/?p=18353"},"modified":"2025-05-30T13:00:54","modified_gmt":"2025-05-30T19:00:54","slug":"21-cfr-part-820","status":"publish","type":"post","link":"https:\/\/limblecmms.com\/blog\/21-cfr-part-820\/","title":{"rendered":"Complying with 21 CFR Part 820"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p><span style=\"font-weight: 400;\">The U.S. <\/span><span style=\"font-weight: 400;\">Food and Drug Administration<\/span><span style=\"font-weight: 400;\"> (<\/span><span style=\"font-weight: 400;\">FDA<\/span><span style=\"font-weight: 400;\">) is an essential regulatory agency empowered by the federal government to communicate, <\/span><span style=\"font-weight: 400;\">implement<\/span><span style=\"font-weight: 400;\">, and enforce the rules and regulations relating to the manufacture, marketing, and distribution of food, drugs, biological products, cosmetics, <\/span><span style=\"font-weight: 400;\">medical devices<\/span><span style=\"font-weight: 400;\">, and other consumer goods.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The rules articulated in <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/21-cfr\/\"><span style=\"font-weight: 400;\">Title 21 of the <\/span><span style=\"font-weight: 400;\">Code of Federal Regulations<\/span><span style=\"font-weight: 400;\"> (also known as <\/span><span style=\"font-weight: 400;\">21 CFR<\/span><span style=\"font-weight: 400;\">) <\/span><\/a><span style=\"font-weight: 400;\">provide the <\/span><span style=\"font-weight: 400;\">FDA<\/span><span style=\"font-weight: 400;\"> with the framework for implementing rules, enforcing regulations, and following through on its mission. 21 CFR affects the equipment, facilities, documentation procedures, process validation, management review protocols, and <\/span><a href=\"https:\/\/limblecmms.com\/blog\/maintenance-strategy\/\"><span style=\"font-weight: 400;\">maintenance strategies<\/span><\/a><span style=\"font-weight: 400;\"> used by a wide spectrum of businesses, including medical device manufacturers.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Overview of 21 CFR part 820\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Certain provisions of <\/span><span style=\"font-weight: 400;\">21 CFR apply directly to<\/span> <span style=\"font-weight: 400;\">medical device manufacturers and their <\/span><a href=\"https:\/\/limblecmms.com\/blog\/how-to-organize-a-maintenance-department\/\"><span style=\"font-weight: 400;\">maintenance teams<\/span><\/a><span style=\"font-weight: 400;\">. One of these key provisions is outlined in <\/span><span style=\"font-weight: 400;\">21 CFR Part<\/span><span style=\"font-weight: 400;\"> 820, also known as the <\/span><span style=\"font-weight: 400;\">Quality System Regulation<\/span><span style=\"font-weight: 400;\"> (<\/span><span style=\"font-weight: 400;\">QSR<\/span><span style=\"font-weight: 400;\">) rule. The purpose of Part 820 is to ensure consistency and quality in the production of <\/span><span style=\"font-weight: 400;\">medical devices<\/span><span style=\"font-weight: 400;\"> by mandating that medical device manufacturers have systems in place for defining, validating, and ensuring quality in their processes and products.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What is 21 CFR?\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">21 CFR<\/span><span style=\"font-weight: 400;\"> includes a wide range of regulations impacting activities around the consumer food and drug sectors. It also provides the regulatory frameworks for the Drug Enforcement Administration (DEA) and the Office of National Drug Control Policy.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Organizations under the authority of the FDA and beholden to <\/span><span style=\"font-weight: 400;\">21 CFR<\/span><span style=\"font-weight: 400;\"> rules may include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/industry\/manufacturing-maintenance-software\/\"><span style=\"font-weight: 400;\">Pharmaceutical manufacturers<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/industry\/healthcare-hospital-maintenance-software\/\"><span style=\"font-weight: 400;\">Medical device companies<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/industry\/food-and-beverage-maintenance-software\/\"><span style=\"font-weight: 400;\">Food and beverage manufacturers<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cosmetics laboratories and companies<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Biologic product manufacturers<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Veterinary product manufacturers<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Scientific research laboratories<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The policies laid out in <\/span><span style=\"font-weight: 400;\">21 CFR<\/span><span style=\"font-weight: 400;\"> can have a direct bearing on the day-to-day activities of organizations in each of these sectors, particularly on the <\/span><a href=\"https:\/\/limblecmms.com\/blog\/preventive-maintenance-program\/\"><span style=\"font-weight: 400;\">maintenance programs<\/span><\/a><span style=\"font-weight: 400;\"> employed by these businesses.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Indeed, maintenance teams play a critical role in ensuring compliance with <\/span><span style=\"font-weight: 400;\">21 CFR<\/span><span style=\"font-weight: 400;\"> regulations by conducting routine tasks such as:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Equipment maintenance and upkeep<\/b><span style=\"font-weight: 400;\"> including regular inspections, scheduled calibration, preventive repairs, and <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/proactive-maintenance\/\"><span style=\"font-weight: 400;\">proactive replacement<\/span><\/a><span style=\"font-weight: 400;\"> of worn parts\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Detailed recordkeeping<\/b><span style=\"font-weight: 400;\"> including documentation of maintenance activities, calibration logs, data on equipment performance, notations indicating <\/span><span style=\"font-weight: 400;\">nonconformance<\/span><span style=\"font-weight: 400;\"> in processes or equipment, and details on the <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/corrective-maintenance\/\"><span style=\"font-weight: 400;\">corrective actions<\/span><\/a><span style=\"font-weight: 400;\"> taken<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Electronic records and electronic signatures<\/b><span style=\"font-weight: 400;\"> in compliance with <\/span><span style=\"font-weight: 400;\">21 CFR Part<\/span><span style=\"font-weight: 400;\"> 11, which outlines the criteria that maintenance teams must meet to demonstrate that the reliability and integrity of\u00a0 their electronic records and signatures are equivalent to that of paper records and handwritten signatures<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Adequate and continuous employee training<\/b><span style=\"font-weight: 400;\">, ensuring a full understanding of the regulatory requirements as well as the internal maintenance and repair procedures in place for ensuring compliance with these requirements<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Preventive maintenance (PM) strategies <\/b><span style=\"font-weight: 400;\">including regular <\/span><a href=\"https:\/\/limblecmms.com\/blog\/preventive-maintenance-inspection\/\"><span style=\"font-weight: 400;\">inspections<\/span><\/a><span style=\"font-weight: 400;\">, cleaning, lubrication, and scheduled part replacements<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Change controls <\/b><span style=\"font-weight: 400;\">prescribe a formal process for approving and <\/span><span style=\"font-weight: 400;\">implementing<\/span><span style=\"font-weight: 400;\"> any changes to equipment, processes, or procedures<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Internal and external <\/b><b>audit<\/b><b> suppor<\/b><span style=\"font-weight: 400;\">t, including presentation of documentation, records, and other supporting evidence of <\/span><a href=\"https:\/\/limblecmms.com\/solutions\/compliance\/\"><span style=\"font-weight: 400;\">compliance<\/span><\/a><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">What is 21 CFR Part 820?\u00a0<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">21 CFR Part 820 &#8211; Quality System Regulation for Medical Devices<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Part 820 establishes the rules and standards that <\/span><span style=\"font-weight: 400;\">medical device manufacturers<\/span><span style=\"font-weight: 400;\"> must adhere to while implementing <\/span><span style=\"font-weight: 400;\">Quality System Regulation<\/span><span style=\"font-weight: 400;\"> (<\/span><span style=\"font-weight: 400;\">QSR<\/span><span style=\"font-weight: 400;\">) procedures. A compliant program for <\/span><span style=\"font-weight: 400;\">QSR<\/span><span style=\"font-weight: 400;\"> will include comprehensive details on the design, manufacturing, <\/span><span style=\"font-weight: 400;\">device packaging<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">device labeling<\/span><span style=\"font-weight: 400;\">, storage, and servicing of all the <\/span><span style=\"font-weight: 400;\">medical devices you produce.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Subpart A &#8211; <\/b><b>General Provisions<\/b> <span style=\"font-weight: 400;\">(\u00a7820.1) provides an overview of <\/span><span style=\"font-weight: 400;\">Current Good Manufacturing Practices<\/span><span style=\"font-weight: 400;\"> (<\/span><span style=\"font-weight: 400;\">CGMP<\/span><span style=\"font-weight: 400;\">) for <\/span><span style=\"font-weight: 400;\">medical devices<\/span><span style=\"font-weight: 400;\"> and mandates that manufacturers of <\/span><span style=\"font-weight: 400;\">finished devices<\/span><span style=\"font-weight: 400;\"> must establish and follow quality systems to ensure consistency, safety, and regulatory compliance.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Subpart B<\/b><b> &#8211; Personnel (\u00a7820.25)<\/b><span style=\"font-weight: 400;\"> mandates that personnel involved in the production and maintenance of <\/span><span style=\"font-weight: 400;\">medical devices<\/span><span style=\"font-weight: 400;\"> must have the necessary education, background, <\/span><a href=\"https:\/\/limblecmms.com\/blog\/maintenance-training\/\"><span style=\"font-weight: 400;\">training<\/span><\/a><span style=\"font-weight: 400;\">, and experience to perform their assigned tasks.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Subpart C<\/b><b> &#8211; <\/b><b>Design Controls<\/b><b> (\u00a7820.30) <\/b><span style=\"font-weight: 400;\">outlines the regulatory requirements for controlling <\/span><span style=\"font-weight: 400;\">medical device design<\/span><span style=\"font-weight: 400;\"> to ensure <\/span><span style=\"font-weight: 400;\">device quality<\/span><span style=\"font-weight: 400;\">, safety, and efficacy. This section also mandates that manufacturers formalize procedures for <\/span><span style=\"font-weight: 400;\">design review<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">design validation<\/span><span style=\"font-weight: 400;\">, and intended <\/span><span style=\"font-weight: 400;\">design output<\/span><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Subpart C<\/b><b> &#8211; Buildings and Facilities (\u00a7820.40) <\/b><span style=\"font-weight: 400;\">requires that facility design, <\/span><a href=\"https:\/\/limblecmms.com\/industry\/construction-maintenance-software\/\"><span style=\"font-weight: 400;\">construction<\/span><\/a><span style=\"font-weight: 400;\">, environmental controls, and maintenance all support the<\/span> <span style=\"font-weight: 400;\">manufacturing process<\/span><span style=\"font-weight: 400;\"> as well as the storage and testing of devices in a manner that ensures their continued quality and efficacy.\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Subpart D &#8211; <\/b><b>Document Controls<\/b><b> (\u00a7820.40) <\/b><span style=\"font-weight: 400;\">ensures that all documents related to your organization\u2019s quality system are properly managed, and delineates procedures for the approval, distribution, and use of quality system documents as well as controls for <\/span><span style=\"font-weight: 400;\">implementing<\/span><span style=\"font-weight: 400;\"> document changes and ensuring that documents are both secure and accessible to authorized personnel.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Subpart G<\/b><b> &#8211; Production and <\/b><b>Process Controls<\/b><b> (\u00a7820.70)<\/b><span style=\"font-weight: 400;\"> specifies requirements for equipment maintenance including routine checks, calibration, performance monitoring, and contamination prevention, as well as documentation of related activities such as <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/scheduled-maintenance\/\"><span style=\"font-weight: 400;\">maintenance schedules<\/span><\/a><span style=\"font-weight: 400;\">, procedures, and any repairs performed.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Subpart J<\/b><b> &#8211; Corrective and <\/b><b>Preventive Action<\/b><b> (<\/b><b>CAPA<\/b><b>) (\u00a7820.100) <\/b><span style=\"font-weight: 400;\">requires manufacturers to introduce systems for identifying, correcting, preventing, and documenting process- and maintenance-related problems that could affect product quality.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Subpart L &#8211; Handling, Storage, Distribution, and Installation (\u00a7820.150)<\/b><span style=\"font-weight: 400;\"> requires manufacturers to have procedures in place for proper equipment installation, storage, and handling to prevent damage, contamination, or ineffectiveness.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Subpart M<\/b><b> &#8211; Records (\u00a7820.180)<\/b><span style=\"font-weight: 400;\"> requires manufacturers to maintain <\/span><a href=\"https:\/\/limblecmms.com\/blog\/maintenance-history-records\/\"><span style=\"font-weight: 400;\">comprehensive records<\/span><\/a><span style=\"font-weight: 400;\"> of all maintenance activities, including the date, personnel involved, and a description of the tasks performed.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Complying with FDA 21 CFR Part 820<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Compliance with <\/span><span style=\"font-weight: 400;\">21 CFR 820<\/span><span style=\"font-weight: 400;\"> requires contributions from personnel throughout your organization including facilities managers, maintenance technicians, process engineers, and more. Achieving compliance with key provisions of 21 CFR Part 820 will be an inherently collaborative and cross-functional process.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Below, we offer several tips for how your <\/span><span style=\"font-weight: 400;\">medical device manufacturing<\/span><span style=\"font-weight: 400;\"> business can ensure compliance with specific aspects of <\/span><span style=\"font-weight: 400;\">21 CFR Part<\/span><span style=\"font-weight: 400;\"> 820.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Subpart B &#8211; Personnel (\u00a7820.25)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The <\/span><span style=\"font-weight: 400;\">FDA<\/span><span style=\"font-weight: 400;\"> requires that all personnel be qualified to participate in the production and maintenance of <\/span><span style=\"font-weight: 400;\">medical devices<\/span><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Strategies for ensuring compliance with Subpart B include ongoing training and assessment to ensure all personnel involved in manufacturing, maintenance, and quality assurance understand their roles, their responsibilities under the organization\u2019s <\/span><span style=\"font-weight: 400;\">quality policy<\/span><span style=\"font-weight: 400;\">, and how to carry these responsibilities out.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Subpart C &#8211; Buildings and Facilities (\u00a7820.40)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This section of <\/span><span style=\"font-weight: 400;\">21 CFR<\/span><span style=\"font-weight: 400;\"> refers to facility design, construction, environmental controls, and maintenance strategies.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Strategies for ensuring compliance with <\/span><span style=\"font-weight: 400;\">Subpart C<\/span><span style=\"font-weight: 400;\"> include the <\/span><span style=\"font-weight: 400;\">implementation<\/span><span style=\"font-weight: 400;\"> of <\/span><a href=\"https:\/\/limblecmms.com\/blog\/standard-operating-procedure-sop\/\"><span style=\"font-weight: 400;\">standard operating procedures (SOPs)<\/span><\/a><span style=\"font-weight: 400;\"> for regular cleaning, upkeep, and contamination prevention as well as continuous monitoring of environmental conditions such as temperature, humidity, and pressure. Adjust these conditions as needed.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Subpart D &#8211; Document Controls (\u00a7820.40)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Subpart D requires manufacturers to establish controls and procedures for ensuring proper management of documents.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Strategies for complying with these conditions include secure, tech-enabled systems that make documents easily accessible to relevant personnel while preventing unauthorized access, as well as formalized procedures for version control, document review, and approval.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Subpart G &#8211; Production and Process Controls (\u00a7820.70)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This section of <\/span><span style=\"font-weight: 400;\">21 CFR Part<\/span><span style=\"font-weight: 400;\"> 820 requires routine equipment maintenance including testing, calibration, performance monitoring, and contamination prevention.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Improve your organization\u2019s compliance efforts by creating detailed written procedures for all production processes. You can also <\/span><span style=\"font-weight: 400;\">implement<\/span><span style=\"font-weight: 400;\"> real-time monitoring strategies in order to detect and address deviations promptly. More broadly, establishing a preventive maintenance program that includes routine equipment inspections, scheduled calibration, and preemptive replacement of worn parts can significantly ease the burden of achieving compliance.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Subpart J &#8211; Corrective and Preventive Action (CAPA) (\u00a7820.100)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This subsection of Part 820 mandates that manufacturers have systems in place to identify, correct, and prevent the recurrence of production or maintenance problems.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Strategies for complying with this subsection include regular analysis of data from various sources including internal <\/span><span style=\"font-weight: 400;\">audits<\/span><span style=\"font-weight: 400;\">, real-time process monitoring, and even customer <\/span><span style=\"font-weight: 400;\">complaint files<\/span><span style=\"font-weight: 400;\">. Take steps to proactively identify issues by conducting root cause analysis of <\/span><span style=\"font-weight: 400;\">nonconforming products<\/span><span style=\"font-weight: 400;\"> or process deviations, verifying the effectiveness of proposed <\/span><span style=\"font-weight: 400;\">corrective actions<\/span><span style=\"font-weight: 400;\">, and creating detailed records documenting all of these actions.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Subpart M &#8211; Records (\u00a7820.180)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This subsection of <\/span><span style=\"font-weight: 400;\">21 CFR Part<\/span><span style=\"font-weight: 400;\"> 820 requires manufacturers to maintain comprehensive records of all maintenance activities.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Strategies for complying with this subsection are rooted in the <\/span><span style=\"font-weight: 400;\">implementation<\/span><span style=\"font-weight: 400;\"> of an effective <\/span><a href=\"https:\/\/limblecmms.com\/cmms\/\"><span style=\"font-weight: 400;\">computerized maintenance management system (CMMS)<\/span><\/a><span style=\"font-weight: 400;\">. This can provide secure centralized storage, easy access, and ready availability of records for both internal and <\/span><span style=\"font-weight: 400;\">FDA<\/span> <span style=\"font-weight: 400;\">audits<\/span><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Common 21 CFR Part 820 compliance mistakes<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Achieving and maintaining regulatory compliance can be challenging, complex, and costly. Manufacturers working toward <\/span><span style=\"font-weight: 400;\">21 CFR<\/span><span style=\"font-weight: 400;\"> compliance may be derailed by common compliance mistakes such as:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Insufficient support, dedication of resources, or long-term commitment from upper management\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Incomplete documentation of procedures, processes, and maintenance plans<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Absence of a comprehensive <\/span><span style=\"font-weight: 400;\">quality management system<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Inadequate training for personnel involved in quality control-related activities\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ineffective communication between departments and consequent misalignment or gaps in compliance efforts<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Beyond these more general mistakes, there are numerous areas of <\/span><span style=\"font-weight: 400;\">21 CFR Part<\/span><span style=\"font-weight: 400;\"> 820 that present the risk of inadvertent non-compliance. Below, we break down some common compliance mistakes as they relate to individual sections of part 820.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Personnel (\u00a7820.25)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Common causes of non-compliance with \u00a7820.25 include Incomplete or inaccurate records of training sessions and certifications; generic training content that does not cover specific <\/span><span style=\"font-weight: 400;\">quality system requirements<\/span><span style=\"font-weight: 400;\"> and job functions; or the failure of organizations to perform continuous training or updates even as regulations or internal procedures change.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Buildings and Facilities (\u00a7820.40)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Common causes of non-compliance with \u00a7820.40 include inadequate control over environmental conditions such as temperature and humidity; poor or inconsistent facility maintenance, cleaning, and sanitation; and facility layouts that do not foster efficient workflows for maintenance activities.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Equipment (\u00a7820.70)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Common causes of non-compliance with \u00a7820.70 (Equipment) include the absence of preventive maintenance strategies; failure to conduct thorough <\/span><span style=\"font-weight: 400;\">validation<\/span><span style=\"font-weight: 400;\"> of new equipment before incorporating it into the production process; and a failure to schedule regular calibrations, which can lead to inaccurate measurements, product defects, and process failure.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Production and Process Controls (\u00a7820.70)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Common causes of non-compliance with \u00a7820.70 (Production and <\/span><span style=\"font-weight: 400;\">Process Controls<\/span><span style=\"font-weight: 400;\">) include the absence of detailed written procedures for production processes and an absence of real-time process monitoring.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Document Controls (\u00a7820.40)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Common causes of non-compliance with \u00a7820.40 include ineffective version control, resulting in duplication or data discrepancies; uncontrolled document access; and a faulty or incomplete<\/span> <span style=\"font-weight: 400;\">document review and approval process.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Corrective and Preventive Actions (CAPA) (\u00a7820.100)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Common causes of non-compliance with \u00a7820.100 include inadequate Root Cause Analysis (RCA); bureaucratic delays in <\/span><span style=\"font-weight: 400;\">implementing<\/span> <span style=\"font-weight: 400;\">corrective action;<\/span><span style=\"font-weight: 400;\"> and a failure to verify the effectiveness of corrective and <\/span><span style=\"font-weight: 400;\">preventive actions<\/span><span style=\"font-weight: 400;\"> and their relation to the root cause of process deviation.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Records (\u00a7820.180)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Common causes of non-compliance with \u00a7820.180 include Incomplete <\/span><span style=\"font-weight: 400;\">Device Master Records<\/span><span style=\"font-weight: 400;\"> (<\/span><span style=\"font-weight: 400;\">DMR<\/span><span style=\"font-weight: 400;\">); inaccurate <\/span><span style=\"font-weight: 400;\">Device History Records<\/span><span style=\"font-weight: 400;\"> (DHR); or inadequate <\/span><span style=\"font-weight: 400;\">Quality System Records<\/span><span style=\"font-weight: 400;\">. Inconsistencies or errors in these important documents can undermine data analytics and result in <\/span><span style=\"font-weight: 400;\">21 CFR<\/span> <span style=\"font-weight: 400;\">audit<\/span><span style=\"font-weight: 400;\"> failures.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">CMMS platforms and 21 CFR compliance<\/span><\/h2>\n<p><a href=\"https:\/\/limblecmms.com\/cmms\/cmms-software\/\"><span style=\"font-weight: 400;\">Computerized Maintenance Management Systems (CMMS) platforms<\/span><\/a><span style=\"font-weight: 400;\"> play a central role in helping organizations comply with <\/span><span style=\"font-weight: 400;\">21 CFR Part<\/span><span style=\"font-weight: 400;\"> 820 regulations. Leading-edge platforms like Limble\u2019s CMMS can help manufacturers streamline and automate various maintenance processes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Limble offers a range of features designed to simplify compliance with <\/span><span style=\"font-weight: 400;\">21 CFR Part<\/span><span style=\"font-weight: 400;\"> 820 and help manufacturers in the <\/span><span style=\"font-weight: 400;\">medical device<\/span><span style=\"font-weight: 400;\"> industry protect their customers, avoid penalties, and remain <\/span><span style=\"font-weight: 400;\">21 CFR<\/span><span style=\"font-weight: 400;\"> compliant.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Key Limble CMMS features supporting compliance with <\/span><span style=\"font-weight: 400;\">21 CFR Part<\/span><span style=\"font-weight: 400;\"> 820 include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/cmms\/work-order-software\/\"><b>Automatic work order generation<\/b><\/a><span style=\"font-weight: 400;\">, streamlining the creation, assignment, and tracking of Work Orders, and ensuring documentation of maintenance activities is easily retrievable for <\/span><span style=\"font-weight: 400;\">audits<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/cmms\/preventive-maintenance-software\/\"><b>Preventive Maintenance (PM)<\/b><\/a><span style=\"font-weight: 400;\"> scheduling, including regular inspections, calibration, cleaning, sanitation, and upkeep<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Detailed maintenance logs<\/b><span style=\"font-weight: 400;\"> and equipment histories indexing all maintenance activities, including calibration, repairs, and preventive maintenance<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/strategies\/predictive-maintenance\/\"><b>Predictive maintenance<\/b><\/a><b> capabilities<\/b><span style=\"font-weight: 400;\"> when integrated with advanced condition monitoring technology and equipment sensors<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Training records management<\/b><span style=\"font-weight: 400;\"> documenting employee training, managing certifications, and providing role-based access control<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Document control<\/b><b> features<\/b><span style=\"font-weight: 400;\"> ensuring all maintenance-related documents, including SOPs, work orders, and maintenance logs, are current and readily accessible to relevant personnel<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>CAPA<\/b><b> tracking and management<\/b><span style=\"font-weight: 400;\">, including documentation of identified issues, corrective and <\/span><span style=\"font-weight: 400;\">preventive actions<\/span><span style=\"font-weight: 400;\"> taken, and verification of the effectiveness of these actions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/cmms\/reports-dashboards\/\"><b>Real-time reporting and analytics<\/b><\/a><span style=\"font-weight: 400;\">, allowing organizations to monitor maintenance activities and identify trends that may require corrective or <\/span><span style=\"font-weight: 400;\">preventive actions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/solutions\/compliance\/\"><b>Audit<\/b><b> trails of all activities<\/b><\/a><span style=\"font-weight: 400;\">, ensuring that organizations can demonstrate compliance with <\/span><span style=\"font-weight: 400;\">21 CFR Part<\/span><span style=\"font-weight: 400;\"> 820 during inspections and <\/span><span style=\"font-weight: 400;\">audits<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Customizable reports<\/b><span style=\"font-weight: 400;\"> providing detailed insights into maintenance activities, equipment performance, and compliance status<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Limble\u2019s award-winning software can help to make <\/span><span style=\"font-weight: 400;\">21 CFR<\/span><span style=\"font-weight: 400;\"> compliance less challenging, less complex, and less costly. Want to be sure that your organization is in full compliance with current federal regulations?<\/span><a href=\"https:\/\/limblecmms.com\/resources\/21-cfr-compliance-toolkit\/\"><span style=\"font-weight: 400;\"> Download our <\/span><span style=\"font-weight: 400;\">21 CFR<\/span><span style=\"font-weight: 400;\"> Compliance Toolkit today<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><a href=\"https:\/\/help.limblecmms.com\/en\/articles\/5581493-21-cfr-faqs\"><span style=\"font-weight: 400;\">read up on Limble\u2019s compliance-promoting features<\/span><\/a><span style=\"font-weight: 400;\">, and prepare to ace your next <\/span><span style=\"font-weight: 400;\">audit<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">[vc_row content_placement=&#8221;middle&#8221; css_animation=&#8221;fadeInDown&#8221; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; css=&#8221;.vc_custom_1699310630716{margin-top: 30px !important;margin-bottom: 50px !important;padding-top: 50px !important;padding-bottom: 50px !important;background-color: #dde4e8 !important;border-radius: 20px !important;}&#8221;][vc_column width=&#8221;2\/3&#8243; css=&#8221;.vc_custom_1699310302582{padding-left: 25px !important;}&#8221;]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1707422252950\" ><h3 class=\"separator_off\" >Free 21 CFR Compliance Toolkit<\/h3><p class=\"subtitle\" >Our toolkit is chockful of useful information to give direction to your maintenance team as it navigates complex 21 CFR rules. <\/p><\/header><a  href=\"\"    class=\"tt_button tt_primary_button btn_primary_color  button-center button-action-link icon_right\" ><span class=\"prim_text\">Get the Guide<\/span><span class=\"fas fa-angle-right iconita\" ><\/span><\/a>[\/vc_column][vc_column width=&#8221;1\/3&#8243;][vc_single_image source=&#8221;external_link&#8221; external_img_size=&#8221;256&#215;350&#8243; alignment=&#8221;center&#8221; css=&#8221;.vc_custom_1716905999305{padding-bottom: 10px !important;}&#8221; custom_src=&#8221;https:\/\/limblecmms.com\/wp-content\/uploads\/21CFR-Toolkit-Book-Image-2.png&#8221;][\/vc_column][\/vc_row]<\/span><\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>The U.S. Food and Drug Administration (FDA) is an essential [&hellip;]<\/p>\n","protected":false},"author":77,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[736],"tags":[],"class_list":["post-18353","post","type-post","status-publish","format-standard","hentry","category-compliance-safety"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.7.1 (Yoast SEO v25.7) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Complying with 21 CFR Part 820 | Limble CMMS<\/title>\n<meta name=\"description\" content=\"This article 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