{"id":14344,"date":"2023-09-14T14:16:39","date_gmt":"2023-09-14T20:16:39","guid":{"rendered":"https:\/\/limblecmms.com\/?page_id=14344"},"modified":"2025-03-10T09:45:12","modified_gmt":"2025-03-10T15:45:12","slug":"property-maintenance","status":"publish","type":"page","link":"https:\/\/limblecmms.com\/learn\/definitions\/property-maintenance\/","title":{"rendered":"Property Maintenance"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row full_width=&#8221;stretch_row&#8221; content_placement=&#8221;middle&#8221; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; css=&#8221;.vc_custom_1705962037881{padding-top: 60px !important;background: #152232 url(https:\/\/limblecmms.com\/wp-content\/uploads\/blog-header-hex-bg4.webp?id=9266) !important;background-position: 0 0 !important;background-repeat: no-repeat !important;}&#8221; css_mobile=&#8221;.vc_custom_1705962037882{padding-bottom: 60px !important;}&#8221;][vc_column width=&#8221;1\/2&#8243; css=&#8221;.vc_custom_1683307506642{padding-bottom: 80px !important;}&#8221;]<header class=\"kd-section-title col-lg-12 text-center  subtitle-below-title    vc_custom_1705962284238\" ><h1 class=\"separator_off\" style=\"color: #ffffff;font-size: 50;\">Property Maintenance<\/h1><h2 class=\"subtitle\" style=\"color: #ffffff;font-size:15px;\">Everything you ever needed to know about property maintenance<\/h2><\/header><a  href=\"https:\/\/limblecmms.com\/resources\/cmms-buyers-guide\/\"  target=\"_self\"  title=\"\"  class=\"tt_button tt_primary_button btn_primary_color  button-center button-action-link   vc_custom_1741621510782\" ><span class=\"prim_text\">Free CMMS Buyer's Guide<\/span><\/a>\n      <div class=\"entry-meta\">\n         <span class=\"published\">\n            <span class=\"far fa-clock\" aria-hidden=\"true\"><\/span>Last updated on March 10, 2025<\/span>\n            <span class=\"author\"><span class=\"far sway-author-meta\" aria-hidden=\"true\"><\/span>\n            <span>bBrinton<\/span>\n         <\/span>\n      <\/div>\n\n   [\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_video link=&#8221;https:\/\/www.youtube.com\/watch?v=1cjevOYZJww&#8221; el_class=&#8221;video-shadow&#8221;][\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; css=&#8221;.vc_custom_1687442797424{margin-top: 40px !important;}&#8221; el_class=&#8221;limble-page-blog-width&#8221;][vc_column][vc_column_text]<\/p>\n<h2>What is property maintenance?<\/h2>\n<p>Property maintenance is the process of preserving a residential, commercial, apartment, or hospitality building and its immediate surroundings through a set of specific maintenance activities.<\/p>\n<p><span style=\"font-weight: 400;\">Property maintenance refers to activities that are essential for keeping a building functional and comfortable for its occupants (which is why it is often used interchangeably with <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/building-maintenance\/\"><span style=\"font-weight: 400;\">building maintenance<\/span><\/a><span style=\"font-weight: 400;\">).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Property maintenance activities include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cleaning the building\u2019s internal and external common areas (including drains, roof gutters, corridors, etc.)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Rodent control and removal<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Gardening and landscaping<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Garbage separation and disposal<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Servicing, repairs, and replacement for all mechanical and electrical systems (lighting, HVAC, water supply, water heating, etc.)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Safety checks (proactive routine inspections of mechanical and electrical systems, fire fighting installations, and safety inspections of the entire premises)<\/span><\/li>\n<\/ul>\n<p><b>As a renter<\/b><span style=\"font-weight: 400;\">, you don\u2019t want to worry about issues like a kitchen sink clogging, or toilets that don\u2019t flush. Those often require the help of a property maintenance team. Minor tasks like light bulb replacement, however, are often the responsibility of the tenants themselves.<\/span><\/p>\n<p><b>For a real estate owner<\/b><span style=\"font-weight: 400;\">, you want to ensure that your property value increases (or at least stays the same) over the years. You <\/span><i><span style=\"font-weight: 400;\">don\u2019t <\/span><\/i><span style=\"font-weight: 400;\">want to spend most of your days attending to angry tenants, problems with the property \u2014 or worse, dealing with liability lawsuits that can (and do!) come from poor maintenance, code violations, and safety hazards.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">(Pro tip: it\u2019s always a good idea to clearly <\/span><a href=\"https:\/\/rentberry.com\/blog\/rental-maintenance-responsibilities\"><span style=\"font-weight: 400;\">outline tenant vs. landlord responsibilities<\/span><\/a><span style=\"font-weight: 400;\">, especially for rental properties).<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; css=&#8221;.vc_custom_1687442797424{margin-top: 40px !important;}&#8221; el_class=&#8221;limble-page-blog-width&#8221;][vc_column][vc_column_text]<\/p>\n<h2><span style=\"font-weight: 400;\">Table of Contents<\/span><\/h2>\n<p><a href=\"#process\"><span style=\"font-weight: 400;\">Examples of property maintenance<\/span><\/a><br \/>\n<a href=\"#types\">Why should keep your property in top-notch condition<\/a><br \/>\n<a href=\"#effort\">Types of property maintenance workers and what they do<\/a><br \/>\n<a href=\"#department\">Property maintenance trainings<\/a><br \/>\n<a href=\"#team\">Commercial property maintenance vs. an in-house team<\/a><br \/>\n<a href=\"#last\">How to find the right maintenance management services<\/a>[\/vc_column_text][\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; css=&#8221;.vc_custom_1687440273251{margin-top: 40px !important;}&#8221; el_class=&#8221;limble-page-blog-width&#8221;][vc_column][vc_column_text]<\/p>\n<h2 id=\"process\">Examples of property maintenance<\/h2>\n<p><span style=\"font-weight: 400;\">Imagine you\u2019re a property maintenance technician for a professional property management company that services multi-family residences.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Every day you\u2019d be tasked with addressing a variety of maintenance requests for things like plumbing leaks, doors that won\u2019t close properly, heating and air conditioning failures, broken garage doors, and slippery sidewalks.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You play an essential role in property management overall, and the list of things to maintain and keep an eye on can seem like they go on forever sometimes, but they\u2019re all important.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; css=&#8221;.vc_custom_1687440273251{margin-top: 40px !important;}&#8221; el_class=&#8221;limble-page-blog-width&#8221;][vc_column][vc_column_text]<\/p>\n<h2 id=\"types\">Why should keep your property in top-notch condition<\/h2>\n<p><span style=\"font-weight: 400;\">Having a nice-looking property is great. But if the property you\u2019re maintaining is a real estate investment, your goals should go beyond simply looking nice.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are a few of the benefits of maintaining your investment property well:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Save money with lower repair and maintenance costs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Preserve and increase the value of your property<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fewer unexpected repairs, disputes, tenant grievances, which result in less stress<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Avoid legal problems, liabilities, and fines by keeping your property up-to-code<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Following the International Property Code (IPMC)<\/span><\/h2>\n<p><b>International property maintenance code (IPMC) establishes standards for property maintenance. <\/b><span style=\"font-weight: 400;\">It is a set of regulations that specify the minimum maintenance requirements for existing buildings.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The IMPC sets expectations for maintaining building components like the structure\u2019s exterior, plumbing, mechanical, electrical fixtures, sanitary installations, and fire fighting equipment.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It covers the following chapters:<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"img-fluid aligncenter\" src=\"https:\/\/limblecmms.com\/wp-content\/uploads\/IPMC-chapters-01-1.png\" alt=\"IPMC chapters\" width=\"500\" height=\"178\" \/><\/p>\n<p><span style=\"font-weight: 400;\">For example, it has specific water heating equipment recommendations, the ideal temperature of heated water, how water should be circulated, etc.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The IPMC is renewed every three years and is available for adoption and use by jurisdictions internationally. You can check full details of <\/span><a href=\"https:\/\/codes.iccsafe.org\/content\/IPMC2018P2\/preface\"><span style=\"font-weight: 400;\">what the IPMC covers here<\/span><\/a><span style=\"font-weight: 400;\">.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; css=&#8221;.vc_custom_1687440273251{margin-top: 40px !important;}&#8221; el_class=&#8221;limble-page-blog-width&#8221;][vc_column][vc_column_text]<\/p>\n<h2 id=\"effort\">Types of property maintenance workers and what they do<\/h2>\n<p><span style=\"font-weight: 400;\">There are three leading players involved in property maintenance: property managers, maintenance technicians, and the custodian.<\/span><\/p>\n<h3><b>Property manager<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The property manager has a big load, especially in a large or complex community. Property managers are in charge of maintenance, either directly, or by leading the team that carries out the job.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Day-to-day maintenance activities for property managers might include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Inspections\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/routine-maintenance\/\"><span style=\"font-weight: 400;\">Routine maintenance<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Arranging for repairs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Trash removal<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Landscaping<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Property managers are also often involved in administrative duties like:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Advertising vacancies<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tenant screenings and showings<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Contracts for tenancy<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tenant disputes and evictions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Security\u00a0<\/span><\/li>\n<\/ul>\n<h3><b>Maintenance technician<\/b><\/h3>\n<p><a href=\"https:\/\/limblecmms.com\/blog\/maintenance-technician\/\"><span style=\"font-weight: 400;\">Maintenance technicians<\/span><\/a><span style=\"font-weight: 400;\"> usually handle the physical maintenance work that the property manager schedules and requests. Regular maintenance activities might include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Repairing the plumping<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Maintaining HVAC systems<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Painting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Landscaping<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Roof repairs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Seasonal groundskeeping like shoveling snow and clearing leaves<\/span><\/li>\n<\/ul>\n<h3><b>Custodian<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The custodian maintains a clean environment, ensuring floors, recreation areas, and working spaces are clean, sanitized, free of trash, dust, and debris.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The janitor is often in charge of garbage and recycling and keeping all community spaces vacuumed, mopped, and free of any hazards. <\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row content_placement=&#8221;middle&#8221; kd_background_image_position=&#8221;vc_row-bg-position-bottom&#8221; kd_top_separator_style=&#8221;skew-left&#8221; kd_top_separator_height=&#8221;separator-height-small&#8221; kd_bottom_separator_style=&#8221;skew-left&#8221; kd_bottom_separator_height=&#8221;separator-height-small&#8221; kd_top_separator=&#8221;true&#8221; kd_bottom_separator=&#8221;true&#8221; css=&#8221;.vc_custom_1682969636891{margin-bottom: 40px !important;padding-top: 120px !important;padding-right: 40px !important;padding-bottom: 50px !important;padding-left: 40px !important;background: #dde4e8 url(https:\/\/limblecmms.com\/wp-content\/uploads\/cta-laired-hex-4.webp?id=9077) !important;background-position: center !important;background-repeat: no-repeat !important;background-size: cover !important;border-radius: 0px !important;}&#8221; css_tablet_landscape=&#8221;.vc_custom_1682969636891{padding-bottom: 80px !important;}&#8221; css_tablet_portrait=&#8221;.vc_custom_1682969636891{padding-bottom: 80px !important;}&#8221; css_mobile=&#8221;.vc_custom_1682969636892{padding-bottom: 80px !important;}&#8221;][vc_column][vc_row_inner kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column_inner]<header class=\"kd-section-title col-lg-12 text-center  subtitle-below-title kd-animated fadeIn   vc_custom_1687971311556\" data-animation-delay=200><h2 class=\"separator_off\" style=\"font-size: 42px;font-weight: 500;margin-bottom:30px;\">The Essential Guide to CMMS<\/h2><h6 class=\"subtitle\" style=\"color: #152232;\">Download this helpful guide to everything a CMMS has to offer.<\/h6><\/header>[\/vc_column_inner][\/vc_row_inner][vc_row_inner content_placement=&#8221;top&#8221; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column_inner width=&#8221;1\/2&#8243; css=&#8221;.vc_custom_1631866454223{padding-right: 50px !important;padding-left: 0px !important;}&#8221; offset=&#8221;vc_col-lg-6 vc_col-md-12 vc_col-xs-12&#8243; css_tablet_landscape=&#8221;.vc_custom_1631866454223{padding-right: 0px !important;}&#8221; css_tablet_portrait=&#8221;.vc_custom_1631866454223{padding-right: 0px !important;}&#8221; css_mobile=&#8221;.vc_custom_1631866454224{padding-right: 15px !important;}&#8221;][vc_raw_html]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[\/vc_raw_html][\/vc_column_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_single_image source=&#8221;external_link&#8221; alignment=&#8221;center&#8221; css_animation=&#8221;fadeIn&#8221; custom_src=&#8221;https:\/\/3975608.fs1.hubspotusercontent-na1.net\/hubfs\/3975608\/Content%20Downloads\/CMMS%20Guide%20mockup.png&#8221;][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; css=&#8221;.vc_custom_1687440273251{margin-top: 40px !important;}&#8221; el_class=&#8221;limble-page-blog-width&#8221;][vc_column][vc_column_text]<\/p>\n<h2 id=\"department\">Property maintenance trainings<\/h2>\n<p><span style=\"font-weight: 400;\">If you want to sharpen your property maintenance skills, here are some training and certifications that may interest you.<\/span><\/p>\n<h3><b>Commercial property management<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Go beyond mastering maintenance and learn the administrative side of property management, including real estate investment management.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Learn how to manage day-to-day operations, build a good relationship with tenants, negotiate lease terms with prospective tenants, manage reporting procedures, and so much more.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Reputable certifications include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.irem.org\/certifications\/for-individuals\/cpm-certified-property-manager\"><span style=\"font-weight: 400;\">Certified Property Manager (CPM)<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.ashworthcollege.edu\/property-management-program\/?&amp;campaignid=58167431&amp;adgroupid=12437357231&amp;keywordid=kwd-142700340&amp;creativeid=270398815379&amp;network=g&amp;device=c&amp;gclid=Cj0KCQiA8ICOBhDmARIsAEGI6o3XP3siyyI4TSadnnPknxiQiiqvmBmUfkPX1PkROJkaiTwD80-7KAEaAttBEALw_wcB&amp;mkwid=1hS39K4R&amp;code=B099&amp;extensionid=&amp;matchtype=e&amp;ifsearch=search&amp;ifdisplay=&amp;gclid=Cj0KCQiA8ICOBhDmARIsAEGI6o3XP3siyyI4TSadnnPknxiQiiqvmBmUfkPX1PkROJkaiTwD80-7KAEaAttBEALw_wcB\"><span style=\"font-weight: 400;\">Property Management Certification<\/span><\/a><span style=\"font-weight: 400;\"> via Ashworth College<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/online.cornell.edu\/certificates\/real-estate\/?creative=529796131664&amp;keyword=property%20management%20course&amp;matchtype=e&amp;network=g&amp;device=c&amp;utm_source=google&amp;utm_medium=cpc&amp;utm_campaign=commrealestate_US%20-%20Property%20Management&amp;utm_term=property%20management%20course&amp;utm_content=g_529796131664_e&amp;creative=529796131664&amp;keyword=property%20management%20course&amp;matchtype=e&amp;network=g&amp;device=c&amp;url=https%3A%2F%2Fonline.cornell.edu%2Fcertificates%2Freal-estate%2F%3Fcreative%3D529796131664%26keyword%3Dproperty%2520management%2520course%26matchtype%3De%26network%3Dg%26device%3Dc&amp;target=&amp;position=&amp;gclid=Cj0KCQiA8ICOBhDmARIsAEGI6o0vseHzWSoxxFPX4dbdC8ROFPenRyA576ZCNmfE1DaZF2CXh2e1DJMaAod-EALw_wcB\"><span style=\"font-weight: 400;\">Real Estate Certificate programs<\/span><\/a><span style=\"font-weight: 400;\"> via eCornell<\/span><\/li>\n<\/ul>\n<h3><b>Apartment maintenance technician training<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">From the more technical side of property management, a certification in apartment maintenance or industrial maintenance can be beneficial, like the one offered through <\/span><a href=\"https:\/\/www.naahq.org\/education-careers\/credentials\/camt\"><span style=\"font-weight: 400;\">National Apartment Association (NAA)<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A certification like this can help you break into the industry, or help you start your own business and work independently. A background in real estate and general maintenance would be an added benefit here, too.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; el_class=&#8221;limble-page-blog-width&#8221;][vc_column][vc_column_text]<\/p>\n<h2 id=\"team\">Commercial property maintenance vs. an in-house team<\/h2>\n<p><span style=\"font-weight: 400;\">One important choice you\u2019ll need to make will be how you want to build your property maintenance team. There are two basic options:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Outsource commercial property maintenance to manage their own team and maintenance tasks<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Build an in-house team yourself to manage tasks<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">There are advantages and disadvantages to both. It often comes down to the time you have to commit to your property, the budget you have for outsourcing tasks, and the skills needed to make sure the job gets done right.\u00a0<\/span><\/p>\n<h3><b>Hiring an in-house property maintenance team<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">If you hire your own property management team, this means that you will have direct supervision over the staff and the quality of performed work.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Managing your own team may offer you more discretion and flexibility in your maintenance budget. It may also give you better insight into all maintenance activities at your property. However, <\/span><a href=\"https:\/\/limblecmms.com\/blog\/how-to-organize-a-maintenance-department\/\"><span style=\"font-weight: 400;\">organizing a maintenance department<\/span><\/a><span style=\"font-weight: 400;\"> requires some serious time and planning.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are some questions you should ask yourself when building your in-house property maintenance team:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>What skills do my team members need?<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Start by listing every maintenance activity your property requires (from cleaning to equipment repairs). This will help you determine who you need. (Think: cleaners, gardeners, HVAC and electrical technicians, etc.).<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>What roles should I fill and when?<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Think about maintenance tasks you\u2019ll need help on each day, week, and month. Those are the roles you should hire on your team full-time.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some roles are not economical to fill in-house, so don\u2019t eliminate outsourcing <\/span><i><span style=\"font-weight: 400;\">completely<\/span><\/i><span style=\"font-weight: 400;\">.For instance, you won\u2019t hire a full-time elevator technician when elevators typically don\u2019t require servicing as often as other systems.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>How will our team operate?<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Do you want a small team with more full-time members? A larger team who works shorter shifts, but with more flexibility in scheduling?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Consider how many people you might need to hire based on what the shifts look like, and each role you\u2019ll be hiring for. Depending on how large the property is, you may need a facility manager or a supervisor to coordinate the staff.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>How quickly should we get started?<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Don\u2019t rush to hire. Conduct thorough interviews and check that your potential craftsmen are qualified for their intended roles.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you prefer, you can safely hasten this process by outsourcing this step to a reputable maintenance staff recruitment agency.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/limblecmms.com\/wp-content\/uploads\/Commercial-property-maintenance-vs-in-house-team.png\" width=\"500\" height=\"344\" \/><\/p>\n<h3><b>What to look for in a property management service<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Here\u2019s a list of specific perks you can benefit from, if you choose to outsource commercial property management company.<\/span><\/p>\n<p><b>1) Preventative maintenance planning and scheduling<\/b><\/p>\n<p><span style=\"font-weight: 400;\">A full-service property management company will typically have an established system for planning and scheduling every maintenance task your property requires. At a minimum, such a system should include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Regular maintenance checks, inspections, and visits<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Documentation of all maintenance performed<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Recommendations for upgrades and improvements<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Standard procedures for hiring and managing vendors and contractors<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">A quality commercial property maintenance service will keep your tenants happy while preserving and improving your asset\u2019s condition.<\/span><\/p>\n<p><b>2) Financial reporting<\/b><\/p>\n<p><span style=\"font-weight: 400;\">A property management service will create a maintenance budget for your property. They will also present you with reports about maintenance expenses on the premises \u2013 at least every month.<\/span><\/p>\n<p><b>3) Handling tenants communication<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Part of a rental property management company\u2019s duties include communicating with your tenants and relaying only those issues that require your attention.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Often, this will include an online portal for rent collection and <\/span><a href=\"https:\/\/limblecmms.com\/blog\/maintenance-work-request\/\"><span style=\"font-weight: 400;\">maintenance requests<\/span><\/a><span style=\"font-weight: 400;\">. All transactions and communications can be tracked online, so there\u2019s no need to keep track of paper or worry about losing track of necessary communication.<\/span><\/p>\n<p><b>4) Ensuring regulatory compliance<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Similar to the IPMC, there are several other requirements that your local jurisdiction may require of property owners. A professional service is expected to monitor existing and new regulations on your behalf and ensure compliance.<\/span><\/p>\n<p><b>5) Ensure the management team\u2019s services fit in your budget<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Property management companies can be a huge asset to your business, but they don\u2019t come cheap. Most property management companies charge a monthly fee of between 8-12% of the monthly rent collected.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some property management companies offer a fixed fee structure instead of collecting a fee based on the percentage of a month\u2019s rent. Usually, the fixed fee is based on the property type (i.e., single-family, multi-family, etc.), square footage, and the property management services provided.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Property management fees are not always all-inclusive. Often, a property management company may charge for additional services above and beyond the monthly fee collected. Be sure to understand what these additional fees may look like before signing any <\/span><a href=\"https:\/\/limblecmms.com\/blog\/maintenance-contract\/\"><span style=\"font-weight: 400;\">service contracts<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><b>6) Understand pass-through costs associated with 3rd party vendors<\/b><\/p>\n<p><span style=\"font-weight: 400;\">An established property management company will usually have an established network of trusted vendors or an in-house, full-time maintenance crew of their own. To work with them, they may require that you use their preferred vendors.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s important to know the costs of using your management company\u2019s contractors and staying ahead of large projects (like roofs and siding). This way, you can plan and budget for these costs.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Most vendors offer management companies preferred pricing in exchange for the manager\u2019s business. This can help keep repair and <\/span><a href=\"https:\/\/limblecmms.com\/blog\/maintenance-cost-explained\/\"><span style=\"font-weight: 400;\">maintenance costs<\/span><\/a><span style=\"font-weight: 400;\"> lower than what you could find on your own. But it is always worth comparing, as this can save you a lot of money and headaches when the time comes for bigger repairs.\u00a0<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row full_width=&#8221;stretch_row_content&#8221; content_placement=&#8221;top&#8221; css_animation=&#8221;fadeInDown&#8221; kd_background_image_position=&#8221;vc_row-bg-position-bottom&#8221; css=&#8221;.vc_custom_1691073586371{margin-top: 50px !important;margin-bottom: 20px !important;padding-top: 50px !important;padding-bottom: 50px !important;background-color: #f1f6f8 !important;background-position: 0 0 !important;background-repeat: no-repeat !important;}&#8221;][vc_column css=&#8221;.vc_custom_1691073594574{padding-right: 70px !important;padding-left: 70px !important;}&#8221;]<div class=\"kd-calltoaction\" >\n                <div class=\"container\">\n                  <div class=\"cta-text-container kd-animated fadeIn\" data-animation-delay=\"200\"><div class=\"cta-text\"><h3 >Want to see Limble in action? Get started for free today!<\/h3><\/div>\n                    <\/div>\n                    <div class=\"cta-btncontainer\"><a href=\"https:\/\/limblecmms.com\/get-started\/\"  title=\"\" class=\"tt_button tt_primary_button btn_primary_color  button-action-link icon_right kd-animated zoomIn\" data-animation-delay=\"200\">Start Free Trial<span class=\"fas fa-chevron-right iconita\" ><\/span><\/a><\/div>\n                <\/div>\n            <\/div>[\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; el_class=&#8221;limble-page-blog-width&#8221;][vc_column][vc_column_text]<\/p>\n<h2 id=\"last\">How to find the right maintenance management services<\/h2>\n<p><span style=\"font-weight: 400;\">This all sounds great, but you may wonder: where can I find a decent commercial property maintenance company?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re fine with being hands-off, you can look for <\/span><a href=\"https:\/\/www.reonomy.com\/blog\/post\/commercial-property-management-companies\"><span style=\"font-weight: 400;\">commercial property management companies<\/span><\/a><span style=\"font-weight: 400;\"> and let one of them take the reins (as <\/span><a href=\"https:\/\/utopiamanagement.com\/hiring-a-rental-property-manager\/maintenance-and-repairs-through-a-property-manager\"><span style=\"font-weight: 400;\">property management includes maintenance<\/span><\/a><span style=\"font-weight: 400;\"> management).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you only need someone to take care of the needed maintenance work, you can do some Google searches for specific maintenance services in your area and\/or get in touch with other property owners you know and ask if they have someone to recommend.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Lastly, when you negotiate with a contractor, it doesn\u2019t hurt to see things from their perspective. For example, <\/span><a href=\"https:\/\/www.coverwallet.com\/business-tips\/professional-cleaning-company-guide\"><span style=\"font-weight: 400;\">here is what a professional cleaning company might focus on<\/span><\/a><span style=\"font-weight: 400;\"> when trying to sell you their service.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row full_width=&#8221;stretch_row&#8221; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; css=&#8221;.vc_custom_1541417547006{padding-top: 100px !important;}&#8221;][vc_column css=&#8221;.vc_custom_1515677064675{padding-right: 0px !important;padding-left: 0px !important;}&#8221;][vc_row_inner kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column_inner]<header class=\"kd-section-title vc_col-lg-6 vc_col-sm-8 text-center  subtitle-below-title kd-animated fadeIn   vc_custom_1679419307921\" data-animation-delay=200><h2 class=\"separator_off\" >Related Content<\/h2><h6 class=\"subtitle\" >Explore our blog for insightful articles, personal reflections and ideas that inspire action on the topics you care about.<\/h6><\/header>[\/vc_column_inner][\/vc_row_inner][vc_row_inner kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; css=&#8221;.vc_custom_1541417551563{padding-bottom: 100px !important;}&#8221;][vc_column_inner width=&#8221;1\/3&#8243;]<div class=\"kd-photobox  \" ><a href=\"https:\/\/limblecmms.com\/industry\/property-maintenance-software\/\"  title=\"Read More\"><div class=\"photobox-img\"><img loading=\"lazy\" decoding=\"async\" width=\"700\" height=\"700\" src=\"https:\/\/limblecmms.com\/wp-content\/uploads\/The-Ins-And-Outs-Of-A-Maintenance-Work-Request.jpg\" class=\"attachment-full\" alt=\"Maintenance Work Order Template\" title=\"The-Ins-And-Outs-Of-A-Maintenance-Work-Request\" srcset=\"https:\/\/limblecmms.com\/wp-content\/uploads\/The-Ins-And-Outs-Of-A-Maintenance-Work-Request.jpg 700w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-Ins-And-Outs-Of-A-Maintenance-Work-Request-300x300.jpg 300w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-Ins-And-Outs-Of-A-Maintenance-Work-Request-150x150.jpg 150w, https:\/\/limblecmms.com\/wp-content\/uploads\/The-Ins-And-Outs-Of-A-Maintenance-Work-Request-320x320.jpg 320w\" sizes=\"auto, (max-width: 700px) 100vw, 700px\" \/><\/div><div class=\"phb-content text-left \">\n                  <h5 >Property Maintenance Software<\/h5>\n                  <p ><\/p><\/div><\/a><\/div>[\/vc_column_inner][vc_column_inner width=&#8221;1\/3&#8243;]<div class=\"kd-photobox  \" ><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/building-maintenance\/\"  title=\"Read More\"><div class=\"photobox-img\"><img loading=\"lazy\" decoding=\"async\" width=\"700\" height=\"700\" src=\"https:\/\/limblecmms.com\/wp-content\/uploads\/Ultimate-Guide-To-Reliability-Centered-Maintenance.png\" class=\"attachment-full\" alt=\"reliability centered maintenance\" title=\"Ultimate Guide To Reliability Centered Maintenance\" srcset=\"https:\/\/limblecmms.com\/wp-content\/uploads\/Ultimate-Guide-To-Reliability-Centered-Maintenance.png 700w, https:\/\/limblecmms.com\/wp-content\/uploads\/Ultimate-Guide-To-Reliability-Centered-Maintenance-300x300.png 300w, https:\/\/limblecmms.com\/wp-content\/uploads\/Ultimate-Guide-To-Reliability-Centered-Maintenance-150x150.png 150w, https:\/\/limblecmms.com\/wp-content\/uploads\/Ultimate-Guide-To-Reliability-Centered-Maintenance-320x320.png 320w\" sizes=\"auto, (max-width: 700px) 100vw, 700px\" \/><\/div><div class=\"phb-content text-left \">\n                  <h5 >Building Maintenance<\/h5>\n                  <p ><\/p><\/div><\/a><\/div>[\/vc_column_inner][vc_column_inner width=&#8221;1\/3&#8243;]<div class=\"kd-photobox  \" ><a href=\"https:\/\/limblecmms.com\/blog\/property-maintenance\/\"  title=\"Read More\"><div class=\"photobox-img\"><img loading=\"lazy\" decoding=\"async\" width=\"700\" height=\"700\" src=\"https:\/\/limblecmms.com\/wp-content\/uploads\/IIoT-Technology-Applications-for-Maintenance-and-Asset-Management.jpg\" class=\"attachment-full\" alt=\"iiot maintenance\" title=\"IIoT Technology Applications for Maintenance and Asset Management\" srcset=\"https:\/\/limblecmms.com\/wp-content\/uploads\/IIoT-Technology-Applications-for-Maintenance-and-Asset-Management.jpg 700w, https:\/\/limblecmms.com\/wp-content\/uploads\/IIoT-Technology-Applications-for-Maintenance-and-Asset-Management-300x300.jpg 300w, https:\/\/limblecmms.com\/wp-content\/uploads\/IIoT-Technology-Applications-for-Maintenance-and-Asset-Management-150x150.jpg 150w, https:\/\/limblecmms.com\/wp-content\/uploads\/IIoT-Technology-Applications-for-Maintenance-and-Asset-Management-320x320.jpg 320w\" sizes=\"auto, (max-width: 700px) 100vw, 700px\" \/><\/div><div class=\"phb-content text-left \">\n                  <h5 >5 Tips for keeping your property in tip-top shape<\/h5>\n                  <p ><\/p><\/div><\/a><\/div>[\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_raw_html]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[\/vc_raw_html][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row full_width=&#8221;stretch_row&#8221; content_placement=&#8221;middle&#8221; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; css=&#8221;.vc_custom_1705962037881{padding-top: 60px !important;background: #152232 url(https:\/\/limblecmms.com\/wp-content\/uploads\/blog-header-hex-bg4.webp?id=9266) !important;background-position: [&hellip;]<\/p>\n","protected":false},"author":77,"featured_media":0,"parent":10098,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"categories":[471],"tags":[],"class_list":["post-14344","page","type-page","status-publish","hentry","category-maintenance-definitions"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.7.1 (Yoast SEO v25.7) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What is Property Maintenance? | Limble CMMS<\/title>\n<meta name=\"description\" content=\"Everything you ever needed to know about property maintenance and how it can help improve your maintenance operation today. 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