{"id":13008,"date":"2025-03-24T10:01:18","date_gmt":"2025-03-24T16:01:18","guid":{"rendered":"https:\/\/limblecmms.com\/?p=13008"},"modified":"2025-05-30T12:58:40","modified_gmt":"2025-05-30T18:58:40","slug":"fca-assessment","status":"publish","type":"post","link":"https:\/\/limblecmms.com\/blog\/fca-assessment\/","title":{"rendered":"What is a Facility Condition Assessment?"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text]<span style=\"font-weight: 400;\">From education to manufacturing, <\/span><span style=\"font-weight: 400;\">healthcare<\/span><span style=\"font-weight: 400;\"> to hospitality, a range of businesses depend on regular maintenance to maintain the <\/span><span style=\"font-weight: 400;\">condition of a facility<\/span><span style=\"font-weight: 400;\"> of multiple facilities full of critical <\/span><span style=\"font-weight: 400;\">physical assets<\/span><span style=\"font-weight: 400;\">. Your very ability to conduct business depends on a <\/span><span style=\"font-weight: 400;\">maintenance program<\/span><span style=\"font-weight: 400;\"> that ensures facilities are functioning safely, efficiently, and cost effectively.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is why <\/span><span style=\"font-weight: 400;\">facility condition assessments<\/span><span style=\"font-weight: 400;\"> (<\/span><span style=\"font-weight: 400;\">FCAs<\/span><span style=\"font-weight: 400;\">) are so critical. A <\/span><span style=\"font-weight: 400;\">facility condition assessment<\/span><span style=\"font-weight: 400;\"> is a comprehensive evaluation of your organization\u2019s buildings, designed to identify and prescribe <\/span><a href=\"https:\/\/limblecmms.com\/strategies\/preventive-maintenance\/\"><span style=\"font-weight: 400;\">preventive maintenance<\/span><\/a><span style=\"font-weight: 400;\">, repairs, and <\/span><span style=\"font-weight: 400;\">upgrades<\/span><span style=\"font-weight: 400;\">.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text]<\/p>\n<h2><span style=\"font-weight: 400;\">What is a facility condition assessment (FCA)?\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A <\/span><span style=\"font-weight: 400;\">facility condition assessment<\/span><span style=\"font-weight: 400;\"> is a comprehensive, data-driven evaluation of the <\/span><span style=\"font-weight: 400;\">physical condition<\/span><span style=\"font-weight: 400;\"> of your buildings. The primary objective of the evaluation is to help determine what <\/span><span style=\"font-weight: 400;\">preventive maintenance<\/span><span style=\"font-weight: 400;\">, repairs, and <\/span><span style=\"font-weight: 400;\">upgrades<\/span><span style=\"font-weight: 400;\"> you should perform, and when you should perform them.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">FCAs<\/span><span style=\"font-weight: 400;\"> should be considered an essential part of your organization\u2019s <\/span><a href=\"https:\/\/limblecmms.com\/cmms\/asset-maintenance-management-software\/\"><span style=\"font-weight: 400;\">asset management<\/span><\/a><span style=\"font-weight: 400;\"> and <\/span><span style=\"font-weight: 400;\">facility management<\/span><span style=\"font-weight: 400;\"> strategies. An <\/span><span style=\"font-weight: 400;\">FCA<\/span><span style=\"font-weight: 400;\"> can provide a clear measure of your building\u2019s <\/span><span style=\"font-weight: 400;\">current condition<\/span><span style=\"font-weight: 400;\"> as well as allowing you to make informed <\/span><span style=\"font-weight: 400;\">capital planning<\/span><span style=\"font-weight: 400;\"> decisions about the future of your organization\u2019s physical properties.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your <\/span><span style=\"font-weight: 400;\">FCA<\/span><span style=\"font-weight: 400;\"> will take into account factors like the age of your building, its ability to perform its intended function, the materials used in construction, and the structure\u2019s design parameters. Operations teams will use this framework to provide key information for <\/span><span style=\"font-weight: 400;\">facilities managers<\/span><span style=\"font-weight: 400;\"> including:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/root-cause-analysis\/\"><span style=\"font-weight: 400;\">root causes<\/span><\/a><span style=\"font-weight: 400;\"> of deterioration (if any)\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The <\/span><span style=\"font-weight: 400;\">replacement value<\/span><span style=\"font-weight: 400;\"> of your assets<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The building\u2019s overall capability to meet the needs of <\/span><span style=\"font-weight: 400;\">stakeholders<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row content_placement=&#8221;middle&#8221; css_animation=&#8221;fadeInDown&#8221; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; css=&#8221;.vc_custom_1699310630716{margin-top: 30px !important;margin-bottom: 50px !important;padding-top: 50px !important;padding-bottom: 50px !important;background-color: #dde4e8 !important;border-radius: 20px !important;}&#8221;][vc_column width=&#8221;2\/3&#8243; css=&#8221;.vc_custom_1699310302582{padding-left: 25px !important;}&#8221;]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1710769278605\" ><h3 class=\"separator_off\" >Free Building Maintenance Checklist!<\/h3><p class=\"subtitle\" >Using a building maintenance checklist ensures the consistent upkeep and safety of a facility.<\/p><\/header><a  href=\"https:\/\/limblecmms.com\/resources\/building-maintenance-checklist\/\"  target=\"_self\"  title=\"Download Now\"  class=\"tt_button tt_primary_button btn_primary_color  button-center button-action-link icon_right\" ><span class=\"prim_text\">Get the Checklist<\/span><span class=\"fas fa-angle-right iconita\" ><\/span><\/a>[\/vc_column][vc_column width=&#8221;1\/3&#8243;][vc_single_image source=&#8221;external_link&#8221; css=&#8221;.vc_custom_1710769251221{padding-bottom: 10px !important;}&#8221; custom_src=&#8221;https:\/\/limblecmms.com\/wp-content\/uploads\/Everything-You-Need-To-Know-About-Building-Maintenance-768&#215;768.webp&#8221;][\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text]<\/p>\n<h2>Who needs to conduct facility condition assessments?<\/h2>\n<p><span style=\"font-weight: 400;\">In short, any business with a building to maintain should conduct an <\/span><span style=\"font-weight: 400;\">FCA<\/span><span style=\"font-weight: 400;\">. This is particularly true of those who own and use properties for commercial purposes. In fact, in many cases, owners of commercial properties are required by law to conduct regular <\/span><span style=\"font-weight: 400;\">facility condition assessments<\/span><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The types of commercial properties that may require <\/span><span style=\"font-weight: 400;\">FCAs<\/span><span style=\"font-weight: 400;\"> include, but are not limited to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/industry\/schools-education-software\/\"><span style=\"font-weight: 400;\">Schools<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/industry\/hospitality-maintenance-software\/\"><span style=\"font-weight: 400;\">Hospitals<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/industry\/energy-utilities-maintenance-software\/\"><span style=\"font-weight: 400;\">Government facilities<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/industry\/manufacturing-maintenance-software\/\"><span style=\"font-weight: 400;\">Manufacturing plants<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/industry\/warehouse-maintenance-software\/\"><span style=\"font-weight: 400;\">Storage warehouses<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/industry\/property-maintenance-software\/\"><span style=\"font-weight: 400;\">Real estate<\/span><span style=\"font-weight: 400;\"> investments<\/span><\/a><\/li>\n<li><span style=\"font-weight: 400;\">Retail spaces<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Office buildings<\/span><\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text css=&#8221;&#8221;]<\/p>\n<h2>What are the benefits of facility condition assessments?<\/h2>\n<p><span style=\"font-weight: 400;\">Performing regular <\/span><span style=\"font-weight: 400;\">facility assessments<\/span><span style=\"font-weight: 400;\"> can significantly improve your facility maintenance strategy. Regular <\/span><span style=\"font-weight: 400;\">facility condition assessment<\/span><span style=\"font-weight: 400;\"> makes it possible to track relevant performance <\/span><span style=\"font-weight: 400;\">metrics<\/span><span style=\"font-weight: 400;\">, make data-driven improvements, and ultimately avoid <\/span><span style=\"font-weight: 400;\">breakdowns<\/span><span style=\"font-weight: 400;\"> to extend the <\/span><span style=\"font-weight: 400;\">useful life cycle<\/span><span style=\"font-weight: 400;\"> of critical assets and keep facilities safe and productive.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are a few scenarios where conducting a timely <\/span><span style=\"font-weight: 400;\">FCA<\/span><span style=\"font-weight: 400;\"> can pay dividends by improving <\/span><span style=\"font-weight: 400;\">maintenance plans<\/span><span style=\"font-weight: 400;\"> and enabling informed, data-driven <\/span><span style=\"font-weight: 400;\">decision making<\/span><span style=\"font-weight: 400;\">.\u00a0\u00a0\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Selling a property\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Conducting regular, ongoing <\/span><span style=\"font-weight: 400;\">FCAs<\/span><span style=\"font-weight: 400;\"> puts you in an advantageous position when selling a property. <\/span><span style=\"font-weight: 400;\">FCAs<\/span><span style=\"font-weight: 400;\"> can help you to identify and conduct regular <\/span><span style=\"font-weight: 400;\">preventive maintenance<\/span><span style=\"font-weight: 400;\"> tasks in the years leading up to a sale. An <\/span><span style=\"font-weight: 400;\">FCA<\/span><span style=\"font-weight: 400;\"> can also provide full transparency into a property\u2019s condition and <\/span><a href=\"https:\/\/limblecmms.com\/blog\/maintenance-history-records\/\"><span style=\"font-weight: 400;\">maintenance history<\/span><\/a><span style=\"font-weight: 400;\"> for your prospective buyer.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Prioritizing repairs\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The data and insights produced by <\/span><span style=\"font-weight: 400;\">FCAs<\/span><span style=\"font-weight: 400;\"> can help property owners and maintenance teams <\/span><span style=\"font-weight: 400;\">prioritize<\/span><span style=\"font-weight: 400;\"> the repairs, <\/span><span style=\"font-weight: 400;\">renovations<\/span><span style=\"font-weight: 400;\">, and <\/span><span style=\"font-weight: 400;\">upgrades<\/span><span style=\"font-weight: 400;\"> needed to keep physical properties in prime operating condition. Without this analysis, maintenance teams may rely on <\/span><span style=\"font-weight: 400;\">guesswork<\/span><span style=\"font-weight: 400;\"> and wind up wasting their time on unnecessary or missing signs of trouble.\u00a0\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Minimizing <\/span><span style=\"font-weight: 400;\">repair costs<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">FCAs<\/span><span style=\"font-weight: 400;\"> can help you identify maintenance issues in their early stages so you plan more precisely for more <\/span><a href=\"https:\/\/limblecmms.com\/blog\/proactive-maintenance\/\"><span style=\"font-weight: 400;\">proactive maintenance work<\/span><\/a><span style=\"font-weight: 400;\">. Consequently, you\u2019ll save on the costs of repairs, part replacements, or total equipment failure.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Ensuring safety and compliance\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">FCAs<\/span><span style=\"font-weight: 400;\"> can help to ensure that your facilities are in compliance with codes and regulations at the federal, state, and local levels. In addition to ensuring the safety of the building&#8217;s occupants and the surrounding environment, <\/span><span style=\"font-weight: 400;\">FCAs<\/span><span style=\"font-weight: 400;\"> can protect your business from penalties for regulatory noncompliance. <\/span><\/p>\n<h2><span style=\"font-weight: 400;\">6 steps for an effective <\/span><span style=\"font-weight: 400;\">facilities condition assessment<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Your business will likely work with an assessor to conduct <\/span><span style=\"font-weight: 400;\">facilities condition assessments<\/span><span style=\"font-weight: 400;\"> for your properties. Below, we outline the six steps that will typically go into this process.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step 1: Determine the scope of the assessment<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">During this pre-assessment phase, determine the scope and relevant parameters of your <\/span><span style=\"font-weight: 400;\">FCA<\/span><span style=\"font-weight: 400;\">. Here some key components you\u2019ll need to consider throughout this process:\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">Scope of the assessment<\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Number of buildings<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Physical characteristics of each building (size, location, age, etc.)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Function and design<\/span><\/li>\n<\/ul>\n<h4><span style=\"font-weight: 400;\">Relevant assessment considerations\u00a0<\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Timeframe and deadlines<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Budget and expected costs<\/span><\/li>\n<\/ul>\n<h4><span style=\"font-weight: 400;\">Data and information needed<\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Historical maintenance data<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employee\/occupant interviews<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Permitting\/zoning information<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">Step 2: Conduct pre-inspection <\/span><span style=\"font-weight: 400;\">data collection<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">During the data gathering step, you will:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Conduct interviews<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review past reports and <\/span><a href=\"https:\/\/limblecmms.com\/blog\/equipment-maintenance-log\/\"><span style=\"font-weight: 400;\">maintenance logs<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Take inventory of your assets\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review building plans<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review past <\/span><span style=\"font-weight: 400;\">expenditures<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">Step 3: Execute the building inspection<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Use the data you\u2019ve gathered to guide your facility inspection process. Conduct a building <\/span><span style=\"font-weight: 400;\">walkthrough<\/span><span style=\"font-weight: 400;\"> with your assessor, including testing of critical <\/span><span style=\"font-weight: 400;\">building systems<\/span><span style=\"font-weight: 400;\">. The assessor will record their findings through a combination of notes, photos, videos, and formal evaluation.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step 4: Analyze the data<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Leverage your findings to determine the maintenance steps your business must take to protect your facilities, workers, and operational continuity.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step 5: Prepare recommendations<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Your assessor will typically provide a timetable with actionable recommendations for conducting facility maintenance over the next several years, including recommended repairs, <\/span><span style=\"font-weight: 400;\">upgrades<\/span><span style=\"font-weight: 400;\">, and replacements.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step 6: Present the final report<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The final report will help <\/span><span style=\"font-weight: 400;\">building owners<\/span><span style=\"font-weight: 400;\"> and managers identify problem areas and <\/span><span style=\"font-weight: 400;\">prioritize<\/span><span style=\"font-weight: 400;\"> their next steps. A final report might include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">An <\/span><span style=\"font-weight: 400;\">FCA<\/span><span style=\"font-weight: 400;\"> checklist reviewing conditions for each area of your facility\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Maintenance recommendations with a timeline and cost estimates<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A <\/span><span style=\"font-weight: 400;\">Facility condition index<\/span><span style=\"font-weight: 400;\"> (<\/span><span style=\"font-weight: 400;\">FCI<\/span><span style=\"font-weight: 400;\">), scoring the current <\/span><span style=\"font-weight: 400;\">physical condition<\/span><span style=\"font-weight: 400;\"> of your properties.<\/span><\/li>\n<\/ul>\n<h2 data-start=\"817\" data-end=\"872\">Make Your FCA Process Easier With This Checklist<\/h2>\n<p class=\"\" data-start=\"873\" data-end=\"1090\">To help streamline your facility inspections, we\u2019ve created a customizable Facility Condition Assessment checklist. Use this tool to guide your team through each step of your evaluation and ensure nothing gets missed.<\/p>\n<section>\n<h3>Scoring Key<\/h3>\n<ul>\n<li><strong>5 \u2013 NEW:<\/strong> New or like-new condition; no issues to report or expected failures. Consider replacement in 8\u201310 years.<\/li>\n<li><strong>4 \u2013 GOOD:<\/strong> Good condition; no reported issues. Consider replacement in 6\u20138 years.<\/li>\n<li><strong>3 \u2013 FAIR:<\/strong> Average wear; not new but functional. Replace within 4\u20136 years.<\/li>\n<li><strong>2 \u2013 POOR:<\/strong> Worn from use; nearing end of life. Replace within 2\u20134 years when funds allow.<\/li>\n<li><strong>1 \u2013 CRITICAL:<\/strong> Extremely worn or damaged. Prioritize replacement within 2 years.<\/li>\n<\/ul>\n<h3>Assessment Table<\/h3>\n<table border=\"1\">\n<thead>\n<tr>\n<th>Asset\/Item<\/th>\n<th>5<\/th>\n<th>4<\/th>\n<th>3<\/th>\n<th>2<\/th>\n<th>1<\/th>\n<th>N\/A<\/th>\n<th>Comments\/Recommendations<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Exterior<\/td>\n<td><input name=\"exterior\" type=\"radio\" value=\"5\" \/><\/td>\n<td><input name=\"exterior\" type=\"radio\" value=\"4\" \/><\/td>\n<td><input name=\"exterior\" type=\"radio\" value=\"3\" \/><\/td>\n<td><input name=\"exterior\" type=\"radio\" value=\"2\" \/><\/td>\n<td><input name=\"exterior\" type=\"radio\" value=\"1\" \/><\/td>\n<td><input name=\"exterior\" type=\"radio\" value=\"na\" \/><\/td>\n<td><input name=\"exterior-comments\" type=\"text\" \/><\/td>\n<\/tr>\n<tr>\n<td>Interior<\/td>\n<td><input name=\"interior\" type=\"radio\" value=\"5\" \/><\/td>\n<td><input name=\"interior\" type=\"radio\" value=\"4\" \/><\/td>\n<td><input name=\"interior\" type=\"radio\" value=\"3\" \/><\/td>\n<td><input name=\"interior\" type=\"radio\" value=\"2\" \/><\/td>\n<td><input name=\"interior\" type=\"radio\" value=\"1\" \/><\/td>\n<td><input name=\"interior\" type=\"radio\" value=\"na\" \/><\/td>\n<td><input name=\"interior-comments\" type=\"text\" \/><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>Download and customize this <a href=\"https:\/\/limblecmms.com\/resource\/fca-checklist-template\/\">FCA checklist template<\/a> to guide your team through their assessments.<\/p>\n<\/section>\n<h2><span style=\"font-weight: 400;\">How often should you perform <\/span><span style=\"font-weight: 400;\">facility condition assessments<\/span><span style=\"font-weight: 400;\">?\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As a general rule, you should perform an <\/span><span style=\"font-weight: 400;\">FCA<\/span><span style=\"font-weight: 400;\"> every five to ten years. <\/span><span style=\"font-weight: 400;\">FCA data<\/span><span style=\"font-weight: 400;\"> should include recommendations and a maintenance schedule projected out for five to ten years.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This schedule can vary, however depending on the type of facility, local laws, building age, how many buildings you have, and more.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What is the <\/span><span style=\"font-weight: 400;\">facility condition index<\/span><span style=\"font-weight: 400;\">?\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As noted above, the <\/span><span style=\"font-weight: 400;\">Facility condition index<\/span><span style=\"font-weight: 400;\"> (<\/span><span style=\"font-weight: 400;\">FCI<\/span><span style=\"font-weight: 400;\">) is a numerical value assigned to reflect the overall condition of your building. It is used to provide a <\/span><span style=\"font-weight: 400;\">benchmark<\/span><span style=\"font-weight: 400;\"> to compare the conditions of similar groups of facilities.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">FCI<\/span><span style=\"font-weight: 400;\"> is calculated by taking the total cost of existing repairs and maintenance needed and dividing that by the total <\/span><span style=\"font-weight: 400;\">replacement value<\/span><span style=\"font-weight: 400;\"> of your building, as shown in the graphic below. This will provide a percentage that helps you determine how the cost of repairs compares to the cost of simply replacing the entire building. <\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-13009 size-full\" src=\"https:\/\/limblecmms.com\/wp-content\/uploads\/Formula.jpg\" alt=\"FCA Facility Condition Index\" width=\"521\" height=\"255\" srcset=\"https:\/\/limblecmms.com\/wp-content\/uploads\/Formula.jpg 521w, https:\/\/limblecmms.com\/wp-content\/uploads\/Formula-300x147.jpg 300w\" sizes=\"auto, (max-width: 521px) 100vw, 521px\" \/><\/span><\/h2>\n<p style=\"text-align: center;\"><i><span style=\"font-weight: 400;\">The <\/span><\/i><i><span style=\"font-weight: 400;\">facility condition index<\/span><\/i><i><span style=\"font-weight: 400;\"> rates the overall condition of buildings to help guide repair efforts.<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">If your cost of repair is more than it would cost to replace the building, then your facilities are in pretty bad shape.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As a general rule, a building with an <\/span><span style=\"font-weight: 400;\">FCI<\/span><span style=\"font-weight: 400;\"> of 10% or less is in good condition.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">FCAs<\/span><span style=\"font-weight: 400;\"> in action: industry use cases<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Below, we take a look at some of the different industries that use <\/span><span style=\"font-weight: 400;\">FCAs<\/span><span style=\"font-weight: 400;\"> as part of their building maintenance strategies.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/industry\/schools-education-software\/\"><b>Education<\/b><\/a><span style=\"font-weight: 400;\">: Schools of all types have a responsibility to maintain healthy, safe, and functional classrooms, libraries, labs, and sports facilities. <\/span><span style=\"font-weight: 400;\">FCAs<\/span><span style=\"font-weight: 400;\"> provide inspection of <\/span><span style=\"font-weight: 400;\">roofing<\/span><span style=\"font-weight: 400;\">, flooring, HVAC units, electrical systems, plumbing, fire safety precautions, and more.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/industry\/healthcare-hospital-maintenance-software\/\"><b>Healthcare<\/b><\/a><span style=\"font-weight: 400;\">: Hospitals, clinics, and medical centers must evaluate the condition of patient rooms, waiting areas, operation theaters, imaging centers, and more. <\/span><span style=\"font-weight: 400;\">FCAs<\/span><span style=\"font-weight: 400;\"> provide inspection into the functionality and upkeep of these spaces alongside inspection of <\/span><a href=\"https:\/\/limblecmms.com\/resource\/hvac-preventive-maintenance-checklist\/\"><span style=\"font-weight: 400;\">HVAC systems<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">roofing<\/span><span style=\"font-weight: 400;\">, electrical systems, etc.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/limblecmms.com\/industry\/hospitality-maintenance-software\/\"><b>Hospitality<\/b><\/a><span style=\"font-weight: 400;\">: Hotels and resorts may conduct assessments of guest rooms, dining spaces, recreational areas, and operational backend spaces, including inspection of HVAC, plumbing, fire safety measures, elevators, etc.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Commercial Spaces<\/b><span style=\"font-weight: 400;\">: Offices, retail complexes, and malls must conduct assessments of tenant areas, common spaces, and parking lots with inspections encompassing <\/span><span style=\"font-weight: 400;\">roofing<\/span><span style=\"font-weight: 400;\">, flooring, HVAC, electrical fixtures, elevators, fire safety, <\/span><span style=\"font-weight: 400;\">accessibility<\/span><span style=\"font-weight: 400;\"> features, and more.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Facility condition assessments<\/span><span style=\"font-weight: 400;\"> vs. <\/span><span style=\"font-weight: 400;\">building condition assessments<\/span><span style=\"font-weight: 400;\"> and <\/span><span style=\"font-weight: 400;\">property condition assessments<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You may hear the terms <\/span><span style=\"font-weight: 400;\">building condition assessment<\/span><span style=\"font-weight: 400;\"> and <\/span><span style=\"font-weight: 400;\">property condition assessment<\/span><span style=\"font-weight: 400;\"> used interchangeably with the term <\/span><span style=\"font-weight: 400;\">facility condition assessment<\/span><span style=\"font-weight: 400;\">. While there are some similarities between these three assessment strategies, they are fundamentally different in a few key ways.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Facility condition assessment<\/span><span style=\"font-weight: 400;\"> vs. <\/span><span style=\"font-weight: 400;\">Property condition assessment<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Typically, a <\/span><span style=\"font-weight: 400;\">property condition assessment<\/span><span style=\"font-weight: 400;\"> (<\/span><span style=\"font-weight: 400;\">PCA<\/span><span style=\"font-weight: 400;\">) is performed directly prior to selling a property, whereas a <\/span><span style=\"font-weight: 400;\">facility condition assessment<\/span><span style=\"font-weight: 400;\"> is performed to ensure regular upkeep of your facilities. Your due diligence may make it easier to sell your property when the time comes, but an <\/span><span style=\"font-weight: 400;\">FCA<\/span><span style=\"font-weight: 400;\"> is different from a <\/span><span style=\"font-weight: 400;\">property condition assessment<\/span><span style=\"font-weight: 400;\">, which is only performed before the property changes hands.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Facility condition assessment<\/span><span style=\"font-weight: 400;\"> vs. <\/span><span style=\"font-weight: 400;\">Building condition assessment<\/span><span style=\"font-weight: 400;\">.\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The primary differences between <\/span><span style=\"font-weight: 400;\">facility condition assessments<\/span><span style=\"font-weight: 400;\"> and <\/span><span style=\"font-weight: 400;\">building condition assessments<\/span><span style=\"font-weight: 400;\"> are related to their scope. Facilities are often composed of multiple structures or buildings. Whereas <\/span><span style=\"font-weight: 400;\">FCAs<\/span><span style=\"font-weight: 400;\"> offer comprehensive evaluation of your facilities, <\/span><span style=\"font-weight: 400;\">building condition assessment<\/span><span style=\"font-weight: 400;\"> refers to the evaluation of single buildings. These buildings may be the sole property of a given business or part of a broader set of facilities.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">More types of <\/span><span style=\"font-weight: 400;\">facilities assessments<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Other types of <\/span><span style=\"font-weight: 400;\">facilities assessments<\/span><span style=\"font-weight: 400;\"> may include Capital Needs Assessments (CNAs) and <\/span><span style=\"font-weight: 400;\">Deferred Maintenance<\/span><span style=\"font-weight: 400;\"> Studies (DMS). These alternate assessment methods include different tactics and tools, and answer distinct questions.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Capital Needs Assessments (CNAs)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This type of assessment focuses on identifying and evaluating long-term <\/span><span style=\"font-weight: 400;\">capital investment<\/span><span style=\"font-weight: 400;\"> requirements for a facility. The objective with CNAs is to <\/span><span style=\"font-weight: 400;\">forecast<\/span><span style=\"font-weight: 400;\"> the major <\/span><span style=\"font-weight: 400;\">expenditures<\/span> <span style=\"font-weight: 400;\">necessary<\/span><span style=\"font-weight: 400;\"> to maintain, repair, or <\/span><span style=\"font-weight: 400;\">upgrade<\/span><span style=\"font-weight: 400;\"> a property over an extended period<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is distinct from an <\/span><span style=\"font-weight: 400;\">FCA<\/span><span style=\"font-weight: 400;\">, which identifies the specific <\/span><span style=\"font-weight: 400;\">maintenance needs<\/span><span style=\"font-weight: 400;\"> of your property without drawing connections to your costs. CNAs are typically conducted when property owners or managers need to plan for significant <\/span><span style=\"font-weight: 400;\">capital investments<\/span><span style=\"font-weight: 400;\">, such as <\/span><span style=\"font-weight: 400;\">renovations<\/span><span style=\"font-weight: 400;\">, replacements, or expansions, and are often required for financial planning, budgeting, and securing funding for large-scale projects.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Deferred Maintenance<\/span><span style=\"font-weight: 400;\"> Studies (DMS)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This type of assessment focuses on identifying and quantifying the <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/maintenance-backlog\/\"><span style=\"font-weight: 400;\">backlog of maintenance tasks<\/span><\/a><span style=\"font-weight: 400;\"> that have been postponed or deferred beyond their recommended <\/span><a href=\"https:\/\/limblecmms.com\/maintenance-definitions\/scheduled-maintenance\/\"><span style=\"font-weight: 400;\">schedules<\/span><\/a><span style=\"font-weight: 400;\">. This assessment is usually conducted when property owners or managers suspect or acknowledge significant neglect or underinvestment in maintenance activities.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In most cases, a DMS will be used to identify failures in existing <\/span><a href=\"https:\/\/limblecmms.com\/blog\/maintenance-strategy\/\"><span style=\"font-weight: 400;\">maintenance strategies<\/span><\/a><span style=\"font-weight: 400;\"> while outlining an approach to resolving maintenance backlogs and creating a prioritized plan to address the <\/span><span style=\"font-weight: 400;\">deferred maintenance<\/span><span style=\"font-weight: 400;\"> backlog efficiently and cost-effectively.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Facility management software<\/span><span style=\"font-weight: 400;\"> and <\/span><span style=\"font-weight: 400;\">FCAs<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Organizations today deploy a wide variety of tools and technologies aimed at providing comprehensive, data-driven <\/span><span style=\"font-weight: 400;\">facility condition assessment<\/span><span style=\"font-weight: 400;\">. A growing number of businesses are gravitating toward <\/span><a href=\"https:\/\/limblecmms.com\/cmms\/\"><span style=\"font-weight: 400;\">Computerized Maintenance Management System<\/span><span style=\"font-weight: 400;\"> (<\/span><span style=\"font-weight: 400;\">CMMS<\/span><span style=\"font-weight: 400;\">) platforms<\/span><\/a><span style=\"font-weight: 400;\"> for their emphasis on proactive facility maintenance, their user-friendly interface, and their proven ability to lower maintenance costs.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row content_placement=&#8221;middle&#8221; css_animation=&#8221;fadeInDown&#8221; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; css=&#8221;.vc_custom_1699310630716{margin-top: 30px !important;margin-bottom: 50px !important;padding-top: 50px !important;padding-bottom: 50px !important;background-color: #dde4e8 !important;border-radius: 20px !important;}&#8221;][vc_column width=&#8221;2\/3&#8243; css=&#8221;.vc_custom_1699310302582{padding-left: 25px !important;}&#8221;]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1742844344590\" ><h3 class=\"separator_off\" >Free CMMS Buyer's Guide<\/h3><p class=\"subtitle\" >Discover everything you need to know about CMMS in this comprehensive guide. Begin your maintenance journey now!<\/p><\/header><a  href=\"https:\/\/limblecmms.com\/resources\/cmms-buyers-guide\/\"  target=\"_self\"  title=\"Download Now\"  class=\"tt_button tt_primary_button btn_primary_color  button-center button-action-link icon_right\" ><span class=\"prim_text\">Get the Guide<\/span><span class=\"fas fa-angle-right iconita\" ><\/span><\/a>[\/vc_column][vc_column width=&#8221;1\/3&#8243;][vc_single_image source=&#8221;external_link&#8221; css=&#8221;.vc_custom_1742844361862{padding-bottom: 10px !important;}&#8221; custom_src=&#8221;https:\/\/limblecmms.com\/wp-content\/uploads\/CMMS-Buyers-Guide-Image.webp&#8221;][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text]From education to manufacturing, healthcare to hospitality, a range [&hellip;]<\/p>\n","protected":false},"author":24,"featured_media":29398,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[737],"tags":[],"class_list":["post-13008","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-equipment-facility-maintenance"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.7.1 (Yoast SEO v25.7) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Facility Condition Assessments (FCA) | Limble CMMS<\/title>\n<meta name=\"description\" content=\"Learn how facility condition assessments help organizations better understand the condition of their buildings and proactively address risk factors.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/limblecmms.com\/learn\/equipment-facility-maintenance\/fca-assessment\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What is a Facility Condition Assessment? 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